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UUSM - Calendar & Events - Board Meetings

Board Meetings

March 12, 2008

NOTE: This agenda reflects items to be considered at a regular meeting of the Board of Directors. Additional items of new business may be added at the board meeting. An updated agenda is available from the Church Office on the day of the board meeting.

1. Check-in [6:30 p.m.]

2. Call to order & identification of new business items: [6:45 p.m.]

3. Discussion and approval of minutes: Dayla McDonald

MOTION: That the minutes of the 12 February 2008 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.

4. Report by Committee on Diversity –

5. Report: New Building Committee – Rod Lane

a. Stage One Landscaping
b. Costs and Proposals
c. job descriptions – Construction Project Manager

6. Membership and Attendance report: Melinda Ewen [handout]

7. Personnel Committee Report:

a. job description for project manager - construction

8. Discussion of the Congregational Meeting

a. Action required of the Board
b. Action required for of Building Committee
c. Next Congregational Business Meeting (March 30)

9. Financial report: Melinda Ewen [handout]

10. Finance Committee report: Rebecca Crawford a. ’08 – ’09 Budget Considerations

11. By Laws and Policies Committee Report: Kathy Cook

a. Policy for consulting contracts

12. Discussion of monthly staff reports – handouts

a. Ministry – Judith
b. R.E. – Catherine
c. Administration – Melinda
d. Music -

13. New Business:

14. Announcements:

a. food in April provided by
b. April meeting of the Board will adopt a proposed ’08 – ’09 budget

15. Adjourn

January, 8, 2008

1. Check-in [6:30 p.m.]

2. Call to order & identification of new business items: [6:45 p.m.]

3. Discussion and approval of minutes: Dayla McDonald

a. MOTION: That the minutes of the 11 December 2007 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.

4. Membership and Attendance report: Melinda Ewen [handout]

5. Personnel Committee Report: Kim Miller

a. Policy for contract personnel
b. interim position of project manager – planning
c. Pre-school teacher job description

6. Building Committee Report and recommendations – Carol Kerr

a. Phase II status-Ralph Mechur
b. project manager planning position
c. project manager construction position
d. proposed side/front landscaping
e. cost estimator consultant

7. Financial report: Melinda Ewen [handout]

8. Finance Committee report: Rebecca Crawford

9. Membership and Leadership Committee: Report on volunteer position of Coordinator of Congregational Life; Marsha Smith

10. Discussion of monthly staff reports - handouts

11. New Business

12. Announcements:

a. food next month provided by ____________
b.

13. Adjourn

December 11, 2007

1. Check-in [6:30 p.m.]

2. Call to order & identification of new business items: [6:45 p.m.]

3. Discussion and approval of minutes: Dayla McDonald

a. MOTION: That the minutes of the 13 November 2007 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.

b. MOTION: That the minutes of the 9 October 2007 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.

4. Membership and Attendance report: Melinda Ewen [handout]

5. Building Committee Report and recommendations – Carol Kerr

a. Phase II status

b. alternative building possibilities

c. courtyard (new) construction

6. Financial report: Melinda Ewen [handout]

7. Finance Committee report: Rebecca Crawford

8. Membership and Leadership Committee: Report on volunteer position of Coordinator of Congregational Life; Marsha Smith (tabled to January)

9. Personnel Committee Action: preschool teacher job description (tabled to Jan.)

10. Discussion of monthly staff reports - handouts

11. New Business

12. Announcements:

a. food next month provided by ____________

b.

13. Adjourn

November 13, 2007

1. Check-in [6:30 p.m.]

2. Call to order & identification of new business items: [6:45 p.m.]

3. Discussion and approval of minutes: Dayla McDonald

a. MOTION: That the minutes of the 9 October 2007 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.

4. Membership and Attendance report: Melinda Ewen [handout]

5. Banners Report - Dan March, Ch.

6. Financial report: Melinda Ewen [handout]

7. Finance Committee report: Rebecca Crawford

a. audit committee progress report
b. survey of Building Loan possibilities
c. “08/”09 Budget Processs

8. Membership and Leadership Committee: Report on volunteer position of Coordinator of Congregational Life; Marsha Smith

9. Personnel Committee Action:

a. preschool teacher job description (tabled to Jan.)
b. choir section leader description (tabled to Jan.)

10. Discussion of monthly staff reports - handouts

11. Regular Reports to the Board:

a. Membership and Leadership—see item #8 above
b. Stewardship- report: Jacki Weber
c. Building Program

1) report to date on restructuring for Phase II operation (Nov 3rd agenda)
2)expenses thru phase #1
3) Patio Progress
4) Phase II contract negotiations
5) demolition of Forbes date
6) November report from Carol Kerr to the Board

d. Transition committee- Marv, et. al.

1) ”The Great Moving Day” (tabled?)
2) Oct. 6th and Oct. 13th activities – report on egress from 17th st.
3) “Cottage” occupancy ____, Mathew Tribute, tours
4) “Farewell to Forbes”/demolition in Jan.?

12. Bylaws and Policies Committee – Kathy Cook

a. Design and Décor Committee – discussion of Oct. 9th handout

13. Board Members activities:

a. Six month self evaluation by the Board
b. Greeting on Sundays

14. New Business

15. Announcements:

a. food next month provided by ____________
b.

16. Adjourn

July 10, 2007

1. Check-in [6:30 p.m.]

2. Call to order & identification of new business items: [6:45 p.m.]

3. Discussion and approval of minutes: Dayla McDonald

a. MOTION: That the minutes of the 12 June 2007 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.

4. Membership and Attendance report: Melinda Ewen [handout]

5. Financial report: Melinda Ewen [handout]

6. Finance Committee report: Rebecca Crawford

7. Action to approve contract for Jacki Webber (non-profit toolbox) and Alison Kendall (KDP)

a. Motion: That the contract between Jackie Weber (Non-Profit Toolbox) and the UUCCSM, dated 12 July 2007) be approved.

b. Motion: That the contract between Alison Kendal (KPD) and the UUCCSM, dated 12 July 2007 be approved.

8. Name Change Proposal – discussion: study/action committee

9. Music Committee information and proposal - Bronwen

10. Board Retreat: August 12: 12 – 4 four replies needed:

11. Discussion of monthly staff reports

12. Regular Reports to the Board:

a. Membership and Leadership

b. Stewardship

c. Building Program (Melinda)

1) phase # 1 budget and costs

2) phase #2 budget and costs

d. Transition committee- none

13. New Business

14. Announcements:

a. “the food list is missing”

b. Next Board Meeting is 11 September 2006 (but don’t forget the retreat on August 12th which may include a short business meeting)

15. Adjourn

June 12, 2007

1. Check-in [6:30 p.m.]

2. Call to order & identification of new business items: [6:45 p.m.]

3. Discussion and approval of minutes: Dayla McDonald

(a) MOTION: That the minutes of the May 8, 2007 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.

4. Membership report: Melinda Ewen [handout]

Discussion: inclusion of membership and attendance report in the newsletter

5. Financial report: Melinda Ewen [handout]

Discussion: inclusion of financial information in the newsletter

6. Finance Committee report: Rebecca Crawford

7. Action to pass resolutions (copy enclosed) for Wedbush Morgan Securities, and Merrill Lynch, inc. authorizing signature authority to said accounts.

a. Motion: Be it Resolved that the President: Ron Crane; 1st Vice-President: Browen Jones; and Treasurer: Rebecca Crawford or any one of them acting individually, be and they are hereby authorized to sell, assign and endorse for transfer, certificates representing stocks, bonds, or other securities now registered or hereafter registered in the name of this corporation.

b. Motion: Be it resolved, that the President, Ron Crane; 1st vice-President: Brownen Jones, and the Treasurer: Rebecca Crawford are hereby authorized to endorse drafts and documents for the Unitarian Universalist Community Church of Santa Monica Bank of America acct. #_______________.

8. Motion: The Board of Directors authorizes the Administrator to sell the pianos currently located in Forbes Hall and in Room Four.

9. Discussion of Board Member liaison to church committees and activities

10. Discussion of monthly staff reports

11. Building Committee report:

12. Transition Planning / Design & Décor Committee – Report :

13. Bylaws & Policies Committee discussion - Chair

Motion: The Board of Directors herewith authorizes the continuation of the ByLaws and Policies Committee for the 2006-2007 fiscal year.

14. Discuss inclusion of membership, attendance and finance information in the monthly newsletter.

15. New business

16. Announcements Sign-up for annual food provision – board

17. Adjourn

April 10, 2007

Check-in [6:30 p.m.]

2. Call to order & identification of new business items: [6:40 p.m.]

3. Discussion and approval of minutes: Dayla McDonald [6:45 p.m.]

MOTION #1: That the minutes of the March 13, 2007 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.

4. Staff reports [6:50 p.m.]

5. Membership report: Melinda Ewen [handout] [7:00 p.m.]

6. Financial report: Melinda Ewen [handout] [7:05 p.m.]

7. Finance Committee report & proposed 2007-2008 budget: Warren Mathews [7:10 p.m.]

MOTION #2: That the 2007-8 budget proposed by Warren Mathews for the Finance Committee be approved for submission to the congregation for an official vote at the annual meeting on May 20, 2007.

8. Nominating Committee report: [handout: nominees for 2007-8] S. J. Guidotti [7:25 p.m.]

9. Building Committee report: Carol Kerr [7:30 p.m.]

10. Bylaws & Policies Committee report: Charles Haskell [handout] [7:40 p.m.]

MOTION #3: That the Bylaws amendments proposed by the Bylaws and Policies Committee be submitted for possible ratification by the Congregation at the annual meeting of May 20, 2007.

MOTION #4: That the Congregation be informed that the Board recommends approval of the amendments as submitted.

11. Agenda for the annual meeting of the Congregation 5/20/07: [handout] [7:50 p.m.] Charles Haskell

12. New business [8:05 p.m.]

13. Announcements [8:10 p.m.]

(a) Phyllis Kory will bring food for the May meeting of the Board
(b) Stuart Moore has resigned as UUCCSM's Building Engineer

14. Executive Session: Report of the Committee on Ministry: Karen Payne [8:15 p.m.]

15. Adjourn [8:30 p.m.]

March 13, 2007

Note: This tentative board agenda reflects items to be considered at a regular meeting of the Board of Directors. Additional items of new business may be added at the board meeting. An updated agenda is available from the Church Office on the day of the board meeting.

1. Check-in & circulation of sign up sheet for New Member Dinner 4/14/07 [6:30 p.m.]

2. Call to order & identification of new business items: [6:45 p.m.]

3. Discussion and approval of minutes: Dayla McDonald [6:50 p.m.]

(a) MOTION (#1): That the minutes of the February 13, 2007 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.

4. Membership report: Melinda Ewen [handout] [6:55 p.m.]

5. Financial report: Melinda Ewen [handout] [7:00 p.m.]

6. Finance Committee report & proposed 2007-2008 budget: Warren Mathews [7:10 p.m.]

7. Discussion of monthly staff reports [7:20 p.m.]

8. Green Sanctuary Committee: Sandra Trutt [7:30 p.m.]

9. Building Committee & LEEDS report: Carol Kerr [7:40 p.m.]

10. Transition Planning Committee: Ron Crane [7:50 p.m.]

11. D & D Committee (name of committee to be determined): Charles Haskell [8:00 p.m.]

Qualifications for members
Names of potential members
Clarification of roles of Building Committee vis-à-vis D & D
Bylaws & Policies implications

12. Bylaws & Policies Committee report: Charles Haskell [handout] [8:10 p.m.]

(a) PROPOSED MOTION #2: That Board Policy C3.9 entitled "Dealing with Homeless and Drug Dependent People", which was originally approved by the Board of Directors on December 9, 1985, is hereby rescinded.

13. New business [8:20 p.m.]

14. Announcements [8:25 p.m.]

(a) Patricia Wright will bring food for the April meeting of the Board

15. Adjourn [8:30 p.m.]

February 8, 2007

NOTE: This tentative board agenda reflects items to be considered at a regular meeting of the Board of Directors. Additional items of new business may be added at the board meeting. An updated agenda is available from the Church Office on the day of the board meeting.

1. Check-in [6:30 p.m.]

2. Call to order & identification of new business items: [6:45 p.m.]

3. Discussion and approval of minutes: Dayla McDonald [6:50 p.m.]

(a) MOTION (#1): That the minutes of the January 9, 2007 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.

4. Personnel Committee report: [6:55 p.m.]

(a) The Personnel Committee is planning on proposing a change in classification for Melinda Ewen from Congregational Administrator to Business Administrator effective 7/1/07. Planning for next year's budget will be done with this proposed reclassification in mind. A new position description will be submitted to the Board for approval prior to that time.

(b) The following e-mail motions were unanimously approved by the Board of Directors between 2/2/07 and 2/5/07:

E-MAIL MOTION #1: By email vote, the Board of Directors approves the job description for the new part time position of Office Assistant, the projected budgetary impact of filling that new position with a contracted temp, and authorizes the church's Administrator to proceed with recruitment.

E-MAIL MOTION #2: By email vote, the Board of Directors approves the revised job description for Holly Nguyen, which includes new responsibilities related to financial matters in the church office.

E-MAIL MOTION #3: By email vote, the Board of Directors formally hires Holly Nguyen as a full time employee.

5. Proposal to establish a Committee on Multiracial Development: Edna Bonacich [7:00 p.m.]

(a) MOTION (#2): That the Board of Directors hereby establishes a Committee on Multiracial Development to be chaired by Edna Bonacich for a 2-year term.

6. Proposal to establish an Audit Committee: Charles Haskell [7:15 p.m.]

(a) MOTION (#3): The Board of Directors hereby establishes an Audit Committee consisting of Lynn Strother (chair), Carol Kerr (member), Melanie Sharp (member) and George Brenner or his designee (consultant) to conduct an attest audit for the 2006-2007 church year.

7. Final Report of the Banner Committee: Dan March [handout] [7:20 p.m.]

(a) CONGREGATIONAL COMMENT: Letter from Ren Renshaw [handout]

8. Membership report: Melinda Ewen [handout] [7:40 p.m.]

9. Financial report: Melinda Ewen [handout] [7:45 p.m.]

10. Discussion of monthly staff reports [7:50 p.m.]

11. Building Committee report: Carol Kerr [8:00 p.m.]

12. Bylaws & Policies Committee report: Charles Haskell [handout] [8:05 p.m.]

13. Proposal to establish a Design and Décor Committee: Charles Haskell [8:10 p.m.]

14. New business [8:15 p.m.]

(a) The Book Cart Committee is handling sales of Judith's book, the total proceeds of which are specified to go to the building fund, plus other books, for which no destination of the net proceeds has been established. To simplify the accounting by multiple volunteers, the Book Cart Committee requests approval of the following motion:

PROPOSED MOTION #1: That, pending Bylaws & Policies Committee recommendations concerning the allocation of fund-raising proceeds in general, the net proceeds of the church's mobile bookstore be allocated to the building fund."

PROPOSED MOTION #2 (drafted by Warren Mathews, subject to review/refinement by the Bylaws and Policies Committee): To allow those who choose to undertake non-major (under $5,000) fund-raising activities, to designate what existing and Board-recognized church activity they want the proceeds to go to. If they want the proceeds to go to a new (not currently Board-recognized) church activity, then the Board must recognize that activity before the proceeds can go to it.

(b) Other?

15. Announcements [8:25 p.m.]

(a) Marv Pulliam will bring food for the March meeting of the Board

16. Adjourn [8:30 p.m.]

January 9, 2007

NOTE: This Tentative Board Agenda reflects items to be considered at a regular meeting of the Board of Directors. Additional items of new business may be added prior to the Board meeting. An updated agenda is available from the Church Office on the day of the Board Meeting.

1. Check-in [6:30 pm]

2. Call to order & identification of new business items: [6:45 pm]

3. Discussion and approval of minutes: Dayla McDonald [6:50 pm]

(a) MOTION (#1): That the minutes of the December 12, 2006 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.

4. Building Committee report: Carol Kerr [handout] [7:00 pm]

(a) MOTION (#2): RESOLVED, that the revised proposal for services from Kendall Planning & Design to continue to provide design and project management services to the Church is hereby accepted and approved in the form submitted to the Board at its meeting on January 9, 2007 and attached hereto.

5. Membership report: Melinda Ewen [handout] [7:15 pm]

6. Financial report: Melinda Ewen [handout] [7:20 pm]

7. Multi-year budgeting status report and preview of the 1/21/07 Town Hall presentation by LRP: Warren Mathews, Patricia Wright [handout] [7:30 pm]

8. Discussion of monthly staff reports [7:45 pm]

9. Proposal to establish an Audit committee: Charles Haskell [handout] [8:00 pm]

10. Finance committee proposal: Warren Mathews [8:15 pm]

(a) MOTION (#3): RESOLVED, that the Treasurer of the church for the 2007-2008 church year shall serve as the chair of the Finance committee for the 2007-2008 church year.

11. New business [8:25 pm]

12. Announcements [8:25 pm]

(a) Warren Mathews will bring food for the February meeting of the Board

13. Adjourn [8:30 pm]

November 14, 2006

1. Check-in [6:30 pm]

2. Call to order & identification of new business items: [6:50 pm]

3. Discussion and approval of minutes: Dayla McDonald [6:55 pm]

(a) MOTION (#1): That the minutes of the October 10, 2006 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.

4. Building Committee report: Carol Kerr [7:00 pm]

5. Membership report: Melinda Ewen [handout] [7:20 pm]

6. Financial report: Melinda Ewen [handout] [7:25 pm]

7. Discussion of monthly staff reports [7:35 pm]

8. Discussion of adult and childhood religious education: The Rev. Judith Meyer, Catherine Farmer & Karen Patch [handout] [7:45 pm]

9. New business [8:15 pm]

10. Announcements [8:25 pm]

11. Adjourn [8:30 pm]

September 12, 2006

1. Check-in [6:30 pm]

2. Call to order & identification of new business items: [6:50 pm]

3. Discussion and approval of minutes: Dayla McDonald [6:55 pm]

(a) MOTION (#1): That the minutes of the August 8, 2006 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.

4. PSWD Trustee election: [7:00 pm]

(a) Presentation of candidates for PSWD Trustee: Carol Agate

(b) Vote to determine the Board's choice for the trusteeship

(c) MOTION (#2): That the Board allocate all of our church's votes for the PSWD Trustee election to (fill in the name of the winner of the Board's vote).

5. Building Committee report: Carol Kerr [handout] [7:20 pm.

6. Membership report: Melinda Ewen [handout] [7:40 pm]

7. Financial report: Melinda Ewen [handout] [7:45 pm]

8. Finance Committee/Treasurer's report [handout] [7:55 pm]

(a) MOTION #3: That, consistent with the proposed expansion of the Treasurer's responsibility to include chairing the Finance Committee, Warren Mathews be appointed Chair of the Finance Committee for the year 2006-2007.

9. Formation of a Sustainability Committee [handout] [8:05 pm]

(a) PROPOSED MOTION #4: The Board of Directors hereby approves the formation of a Sustainability Committee for the UUCCSM. The goals of this committee would be:

To educate members on things they can do to reduce energy use, lessen trash output, conserve water and reduce chemicals washing into the bay, among others

To generate commitment for personal lifestyle changes among our members and friends

To look into ways our Church can reduce our consumption of resources and chemicals, which reduces pollution

To act in an advisory capacity on sustainability issues with our New Building Committee

To consider whether our Church wants to become a Green Sanctuary (as described on the UUA Website)

(b) MOTION #5: That Leslie Reuter and Sandra Trutt be approved as co-chairs of the Sustainability Committee.

9. Discussion of monthly staff reports [8:15 pm]

10. New Business

11. Announcements [8:25 pm]

12. Adjourn [8:30 pm]

May 9, 2006

NOTE: This Tentative Board Agenda reflects items to be considered at a regular meeting of the Board of Directors. Additional items of new business may be added prior to the Board meeting. An Updated Agenda is available from the Church Office on the day of the Board Meeting.

1. Check-in and Welcome [6:30 p.m.]
2. Identification of New Business Items
3. Discussion and Approval of Minutes: Carol Agate
PROPOSED MOTION: That the minutes of the April 11, 2006 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.
4. Membership Report: Melinda Ewen
5. Bylaws and Policies Committee Report: Charles Haskell - Approval of Revised Newsletter Policy
6. Approval of FIA Chair: Charles Haskell
PROPOSED MOTION: That Cathy Gentile is hereby appointed to serve as the Chair of the Faith in Action Commission until her resignation or her successor is appointed by the Board.
7. (Final) Update on Office Staffing: Melinda Ewen
8. Treasurer’s Report: Warren Mathews [Handout]
9. Committee on Ministry Report: TBD [Executive Session]
10. Final Agenda Review for 2006 Annual Meeting: Carol Kerr [Handout]
11. Art Wall Discussion: Carol Agate [Handout]
12. Questions or Comments from Staff on Monthly Reports
13. Approval of GA Delegates: Carol Agate
14. New Business Items

April 11, 2006

1. Check-in and Welcome [6:30 p.m.]
2. Identification of New Business Items
3. Discussion and Approval of Minutes: Carol Agate
PROPOSED MOTION: That the minutes of the March 14, 2006 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.
4. Building Committee Report: Carol Kerr [Handout]
   (a) Consideration of AAI Architect Agreement with Ralph Mechur
5. Membership Report: Melinda Ewen
6. Bylaws and Policies Committee Report: Charles Haskell
7. Update on Office Staffing: Melinda Ewen
8. Treasurer’s Report: Warren Mathews [Handout]
9. Finance Committee Report: Warren Mathews [Handout]
   (a) Presentation of 2006-2007 Budget
10. Accessibility Committee Report: Carol Agate
   (a) Discussion of Chancel Access
11. Nominating Committee Report: Kathy Cook
   (a) Presentation of 2006-2007 Slate for Board of Directors and Nominating Committee
12. Agenda Setting for 2006 Annual Meeting: Carol Kerr [Handout]
13. Report from Phoenix Contingent: Carol Agate/Judith Meyer
   (a) Town Hall Meeting on Sunday Service Attendance
14. Questions or Comments from Staff on Monthly Reports
15. New Business Items

November 8, 2005

NOTE: This Tentative Board Agenda reflects items to be considered at a regular meeting of the Board of Directors. Additional items of new business may be added prior to the Board meeting. An Updated Agenda is available from the Church Office on the day of the Board Meeting.

1. Check-in and Welcome [6:30 p.m.]
2. Identification of New Business Items
3. Discussion and Approval of Minutes: Carol Agate
PROPOSED MOTION: That the minutes of the October 11, 2005 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.
4. Discussion of Unemployment Insurance Policy
5. Membership Report: Melinda Ewen
6. Bylaws and Policies Committee: Charles Haskell (a) Report (b) Approval of Revised Policy C3.1 (Participation in Church Governance Activities)
7. Update on Office Staffing: Carol Kerr
8. Temporary Change of Officer Positions: Carol Kerr
9. Appointment of Search Committee for Congregational Administrator [Current proposed members: John Fels (Personnel), Melanie Sharp (Administration), Charles Haskell, and Marv Pulliam]
10. Treasurer's Report: Warren Mathews
11. Report on Faith in Action Commission: Charles Haskell
12. Report on Covenant Groups: Marv Pulliam
13. Questions or Comments from Staff on Monthly Reports
14. New Business

September 13, 2005

NOTE: This Tentative Board Agenda reflects items to be considered at the regular meeting of the Board of Directors. Additional items of new business may be added prior to the Board meeting. An Updated Agenda is available from the Church Office on the day of the Board Meeting.

Please take a moment to review your board packet and staff/committee reports before the meeting!

1. Check-In and Welcome [6:30 p.m.]
2. Identification of New Business Items
3. Announcements for Board Information
4. Discussion and Approval of July 12, 2005 and August 20, 2005 Board minutes
5. Report from Finance Committee: Warren Mathews
6. Report from Bylaws and Policies Committee: Charles Haskell
7. Membership Report: Marie Kashmer-Stiebing
8. Treasurer’s Report: Warren Mathews
9. Capital Campaign Report: Ron Crane
10. Unemployment Insurance Status: Carol Kerr
11. Board Welcome Sign-Ups: Carol Kerr
12. Review of Covenants and Portfolio Assignments: Carol Kerr
13. Questions on Staff Reports/ Comments from Staff
(a) Update on Office Assistant Hiring
14. Pilgrim’s Feast Update: Melinda Ewen
15. New Business

July 12, 2005

Please take a moment to review your board packet and staff/committee reports before the meeting!

1. Check-In and Welcome [6:30 p.m.]
2. Discussion and Approval of June 14, 2005 Board minutes
3. Report from Long Range Planning Committee: Marsha Smith
4. Report from Personnel Committee: Jerry Gates
5. Ratification of Hiring of Mark Dwyer: Marie Kashmer-Stiebing
6. Call of Special Congregational Meeting: Carol Kerr
7. Membership Report: Marie Kashmer-Stiebing
8. Treasurer’s Report: Carol Agate
9. Capital Campaign Report: Ron Crane
10. Questions or Comments on Staff/Committee Reports
11. New business

Feburary 8, 2005

Check-in and Welcome [6:30 p.m.]
Discussion and Approval of Minutes: Ron Crane
PROPOSED MOTION: That the minutes of the January 11, 2005 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.
Membership Report: Marie Kashmer-Stiebing
Bylaws and Policies Committee – Discussion and Approval of Proposed Amendments and Policies: Charles Haskell
Treasurer’s Report: Carol Agate
Approval of Capital Campaign Expenses: Carol Agate
Questions or Comments on Staff/Committee Reports
Point of Information: Vacancy of Associate District Representative Position
New Business

January 11, 2005

NOTE: This Tentative Board Agenda reflects items to be considered at a regular meeting of the Board of Directors. Additional items of new business may be added prior to the Board meeting. An Updated Agenda is available from the Church Office on the day of the Board Meeting.

PLEASE TAKE A MOMENT TO REVIEW YOUR BOARD PACKET
AND STAFF/COMMITTEE REPORTS BEFORE THE MEETING!

Check-In and Welcome [6:30 p.m.]
Discussion and Approval of December 14, 2004 Board minutes
PROPOSED MOTION: That the minutes of the December 14, 2004 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.
Report from Bylaws and Policies Committee: Charles Haskell
Discussion regarding Sabbatical Planning
Membership Report: Marie Kashmer-Stiebing
Treasurer’s Report: Carol Agate
Questions or Comments on Staff/Committee Reports
Discussion Regarding Access to Board Emails
New business

December 14, 2004

Check-in and Welcome [6:30 p.m.]
Discussion and Approval of Minutes: Ron Crane
PROPOSED MOTION: That the minutes of the November 9, 2004 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.
Update on Sale of 17th Street Property
Discussion on Finance Issues: Finance Committee and Stewardship Committee [Expected to represent majority of meeting time]
Membership Report: Marie Kashmer-Stiebing
Report from Bylaws and Policies Committee; Approval of Bylaws Amendments: Charles Haskell
Confirmation of Capital Campaign Committee Chair
Treasurer’s Report: Carol Agate
Questions or Comments on Staff/Committee Reports
New Business

November 9, 2004

NOTE: This Tentative Board Agenda reflects items to be considered at a special meeting of the Board of Directors. Additional items of new business may be added prior to the Board meeting. An Updated Agenda is available from the Church Office on the day of the Board Meeting.

Check-in and Welcome [6:30 p.m.]
Discussion and Approval of Minutes: Ron Crane
PROPOSED MOTION: That the minutes of the October 12, 2004 meetings of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.
Update on Sale of 17th Street Property
Membership Report: Marie Kashmer-Stiebing
Report from Bylaws and Policies Committee: Charles Haskell
Selection of Capital Campaign Committee Chair
Creation of Long Range Planning Committee
Treasurer’s Report: Carol Agate
Questions or Comments on Staff/Committee Reports
Set Date for May 2005 Annual Meeting
PROPOSED MOTION: That the date and time for the annual congregational meeting be set for May 15, 2005 at 12:30 p.m..
New Business

October 12, 2004

Check-in and Welcome [6:30 p.m.]
Discussion and Approval of Minutes: Ron Crane
PROPOSED MOTION: That the minutes of the September 9 and September 23, 2004 meetings of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.
Update on Sale of 17th Street Property: Carol Kerr
Ratification of Patrick Meighan as new member of Administration Committee: Marie Kashmer-Steibing
PROPOSED MOTION: That the appointment of Patrick Meighan as a member of the Administration Committee is hereby ratified and approved.
Membership Report: Marie Kashmer-Stiebing
Report from Bylaws and Policies Committee: Charles Haskell
Report from FIA on Annual Issues Election: Charles Haskell
Treasurer’s Report: Warren Mathews
Questions or Comments on Staff/Committee Reports
New Business

September 28, 2004

Check-in and Welcome [6:30 p.m.]
Sale of 17th Street Property
(a) Authorization to enter into listing agreement for property.
(b) Mechanism for responding to offers on the property.
Endorsement of Amicus Curiae Brief on Constitutionality of Same Sex Marriages
New Business

September 14, 2004

NOTE: This Tentative Board Agenda reflects items to be considered at the regularly scheduled meeting of the Board of Directors. Additional items of new business may be added prior to the Board meeting. An Updated Agenda is available from the Church Office on the day of the Board Meeting.

Check-in and Welcome [6:30 p.m.]
Discussion and Approval of July 13, August 7, and August 31, 2004 Board Minutes: Ron Crane
PROPOSED MOTION: That the minutes of the July 13, August 7 and August 31, 2004 meeting of the Board of Directors of the Unitarian Universalist Community Church of Santa Monica are hereby accepted and approved.
Bylaws and Policies Committee Report: Charles Haskell
Treasurer’s Report: Carol Agate
Membership Report: Marie Kashmer-Steibing
Questions or Comments on Staff Reports
New Business

July 13, 2004

NOTE: This Tentative Board Agenda reflects items recommended by the Executive Committee at its meeting on June 29, 2004. Additional items of new business may be added prior to the Board meeting. An Updated Agenda is available from the Church Office on the day of the Board Meeting.

Check-In and Welcome [6:30 p.m.]
Discussion and Approval of June 8, 2004 Board minutes: Ron Crane
Report from Finance Committee: Warren Mathews
Report from Bylaws and Policies Committee: Charles Haskell
(a) Action on BPC proposed amendments circulated June 8, 2004
(b) Approval of FIA Commission Members 2004-2005
(c) Review of FIA Procedure Manual
Approval of Sabbatical Agreement Amendment: Carol Kerr
Treasurer’s Report: Carol Agate
Membership Report: Marie Kashmer-Stiebing
Questions or Comments on Staff/Committee Reports
Discussion of Marriage Equality Banner: Ron Crane
(a) Review of proposed motion for Congregational Meeting: August 1, 2004
Petition for Gini Courter – UUA Moderator: Carol Agate
New business