The Unitarian Universalist Community Church of Santa Monica

Splinters from the Board
(Board of Directors' Report)

January, 2009

At the December 9 board meeting Marsha Smith, Membership & Leadership liaison, reported that with the death of Marion Holman, the resignation of Louise Rothman and Lida Bogert, and the move of Liz Peterson and Erin Temple, church membership was reduced from 416 to 411. However, with the reinstatement of Kim O’Brien and John and Sharon Hart, as well as the addition of new members Tom Early and Barbara Gibbs, church membership was at 415.

Treasurer Gene Balas reported that church expenses are exceeding income so far this year. He cautioned that we may continue in deficit through the end of the fiscal year.

Marsha Smith also reviewed the procedure through which newcomers to our church progress in the steps toward membership. The committee is hosting the “Stars” program, presented by Dennis Haskin, to improve contact and welcome to newcomers. They will have a newcomer reception on January 10. A new UU 101 class, facilitated by members of the congregation and our minister, is being planned. A draft of the proposed content of the courses was distributed for review. The UU 101 course may be presented several times a year.

Melinda Ewen, Director of Administration, reported that the Stewardship canvas is continuing to receive pledges, but that the amount pledged to date is about $50,000 less than we expect to need for next year’s budget.

Victor Paddock, Chair of the Personnel Committee, presented job descriptions for Choir Section Leader and Office-RE Assistant. These were approved by the board.

Tom Hamilton, Co-Chair of the New Building Committee, reviewed the status of the landscaping project, which is expected to be completed by the end of the first week in January. Planning for Forbes Hall renovation will begin after the landscaping is finished.

Beth Rendeiro reported that a new ad hoc group will ways to expand the electronic presence of the church via our website.

Committee Liaison Reports:

Kathy Cook, chair of the Bylaws and Policies Committee, asked that new members be appointed to their committee.

Sandra Trutt reported that the Green Committee has two new environmental projects: providing solar cookers to a community in Africa, and providing CFLs (compact flourescent lightbulbs) to needy families in our community.

Beth Rendeiro reported for the RE Council that Jacki Weber is a new member of their committee. They are working on a new visioning process that will be presented in early 2009.

An item of new business was the decision that Town Hall Meetings must be approved by the board at least one month before the date of the meeting. Agendas for proposed Town Halls should be sent to melinda@uusm.org.

The Rev. Roberta Haskin reported that she has been meeting with the transition team and other groups within the church to help the congregation recognize its unique identity and its strengths, needs, and challenges.

Catherine Farmer Loya, Director of Religious Education, expressed gratitude to all who had assisted our young people in collecting warm clothes, blankets, and toiletries for the homeless teen program at Common Ground.

Melinda reported that the New Building Project received two $20,000 grant payments: one from the City of Santa Monica and one from the UU Spirit Level Foundation in San Diego.While these funds were anticipated in our financial projections, it is nice to have them in hand.

— Geralyn Lambson

December, 2008

At the board meeting on October 11 Patricia Wright reported for the Long Range Planning Committee. She provided the mission statement for the committee and shared a draft of a questionnaire to be distributed to committee chairs and other congregational leaders to assess the needs of various groups and their desire to assist in long range planning.

Phil Bonacich reported for the Stewardship Committee on final plans for Commitment Sunday.

Victor Paddock, Chair of the Personnel Committee, distributed a revised job description for choir section leaders. Action was tabled to the next meeting.

Tom Hamilton, Co-Chair of the New Building Committee, reported on work completed and scheduled for the landscaping project. Except for the area that must be left open for the Forbes remodeling and the specifications for trees to be along the wall next to the parking spaces, work should be completed in two to three weeks. The trees cannot be ordered because the city must approve the selection.

Tom pointed out that the Forbes Hall project requires congregational input. In order to present realistic options for consideration, it will be six to eight weeks before the committee can hold a town hall meeting to seek opinions for setting priorities.

The board appointed an ad hoc committee to oversee naming, donations, and gifts. The committee will consist of Warren Mathews, Ofelia Lachtman, Beth Rendeiro, and Alan Brunell.

The board agreed to nominate both candidates, Peter Morales and Laurel Hallman, as president of the Unitarian Universalist Association.

Beth Rendeiro reported that she is getting responses to her request for volunteers to assist with website development.

Treasurer Gene Balas reported that pledge receipts are $17,000 below budget and that non-pledge contributions are also down. While expenditures are also slightly down because of reductions in spending on administration and facilities, we are still drawing on unrestricted savings to meet expenses.

As part of getting to know our church, Interim Minister Roberta Haskin has been attending most committee meetings. A general observation was that the board is, perhaps of necessity, over-involved with administrative detail. Hopefully, as the building program winds down, there will be more time for exploring implementation of broader goals.

Director of Religious Education (DRE) Catherine Farmer Loya reminded us of the importance of the November 30 social justice program to support progress in meeting the needs of Common Ground, the only organization to serve the needs of gay, lesbian, and bisexual teens in our community. She reminded us that collection is available weekly for toiletries, clothing, books, and art supplies.

Music Director Steve Wight reported that members of the choir, along with section leaders, participated in a concert of social justice music presented at Cal State L.A. by the American Communities Association. Students and faculty members participated, and the event was well received.

Director of Administration Melinda Ewen reported that a gift of $10,571 was received from the estate of James McElmell. The funds were placed in unrestricted reserves as policy requires.

— Geralyn Lambson

November, 2008

At the board retreat on September 13, the board approved a motion recommended by Director of Administration Melinda Ewen to update signatories to financial documents. Also approved were motions recommended by Tom Hamilton of the New Building Committee to fund the children’s play area, to build a retaining wall between the sanctuary and Forbes Hall for the wide steps to accommodate the change in elevation, and to install a doorway between the sanctuary and the courtyard.

At the board meeting on October 15 Melinda reported that church membership decreased because of the death of Frances Smotherman, but was increased by the reinstatement of Susanne Griffin and addition of Adam Galley. Membership now stands at 416.

Melinda also reported that at the end of the first quarter the pledge income was down $21,000 from the amount pledged. In the Financial Committee report that followed, Treasurer Gene Balas said that the gap is being filled by funds from unrestricted savings. Gene pointed out that if the 28% deficit continues over the next few months, unrestricted savings will be exhausted.

Phil Bonacich reported for the Stewardship Committee on plans for the upcoming pledge drive and for Commitment Sunday.

The board approved a motion presented by Warren Mathews to specify the handling of an IRS required statement of procedures for payment of the minister’s housing allowance. This does not affect the church budget; it is simply a statement of procedure.

Tom reported on progress in building the children’s play area. The board voted to table a decision on what to do with the funds for a recognition of Judith Meyer’s tenure as minister.

Melanie Sharp reported for the Dining for Dollars Committee that plans for recruiting people to host events are in place and committee members will begin making telephone and e-mail requests.

The board approved creation of an ad hoc committee to create principles and policies for naming donations and gifts.

Melinda reported that Sexton Michael Gober has been hired as an employee, rather than as a temp, and that Annie Bates has been hired as part-time Office/RE Assistant.

Director of Religious Education Catherine Farmer Loya reported that the Religious Exploration program is fully staffed with volunteers, and that attendance on Sunday averages 71 children, of 117 registered.

The board approved that 100% of non-pledge collections on the October 19 Association Sunday service go to the UUA. Bonnie Brae was appointed Association District Representative for the Pacific Southwest District of the UUA to replace Carol Agate.

— Geralyn Lambson

October, 2008

At the meeting on August 26, the board approved Personnel Committee recommendations presented by Victor Paddock to adopt the employee manual distributed in July for review. The board also approved the job description for choir section leaders and the formula for staff-pension contributions.

Director of Administration Melinda Ewen reported that Lois D’Asaro joined her spouse as a member of the church, and Len Harris’ membership was reinstated. Myra Wald, Marv Pulliam, and Nedra Bickel resigned. Melinda also presented the first financial report in the new program-budget format recommended by the Long Range Planning Committee.

Treasurer Gene Balas presented a resolution stating that the minister’s discretionary fund is to be subject only to the restrictions that no funds are to be used for the minister’s personal benefit, and that funds be distributed only for needs or projects that are consistent with the church’s tax-exempt status. This resolution is required by the IRS to avoid having the funds taxed as part of the minister’s income. The resolution was approved.

Bronwen Jones reported that her Interim Minister Committee of Linda van Ligten, Peter van den Beemt, Ofelia Lachtman, Judy Federick, Robin Lowney-Lankton, and Warren Mathews has organized and begun to assist Roberta in getting started at our church and in Santa Monica.

Pam Teplitz reported that the Nominating Committee is still looking for people to serve on the Settled Minister Search Committee. (See article on page 1.) To apply for a place on the nine-member committee, contact nomcom@uusm.org

A new feature of board meetings was introduced by Vice President Melanie Sharp: the “1-minute roundtable,” where each board member reports for the committee to which they for which they are liaison. Melanie reported for Stewardship that Phil Bonacich is planning to kick off pledge drive planning in September. Bronwen Jones reported for Music that rental contracts will be drawn up for all building use traded for musical performances. Sue Bickford and Charles Haskell said that Faith in Action is busy with the annual issues election preparation. Sandra Trutt reported that the Greens are working on a low-carbon diet class. Ren Renshaw discussed membership of the Personnel Committee. Gene Balas said that the Finance Committee will start regular meetings in September.

The Bylaws and Policies Committee, chaired by Kathy Cook, presented a policy and a set of guidelines for purchasing goods for church events. The board approved both.

Kathy also presented some questions and possible solutions for fund-raising issues within the congregation. These will be resolved at a future board meeting.

The Revs. Ernie Pipes and Judith Meyer submitted a summary of weddings performed since June 2008, the new “summer of love.”Ernie performed three same-sex weddings this summer. Judith had performed five samesex weddings as of August 31, including those of Kris Langabeer and Debbie Menzies, Ron Crane and John Fels, and Gene Balas and Carlos Morales. The other two were for an out-of-state UU couple and a couple that identified us on the internet as a gay-friendly church.

Ernie performed two same-sex weddings this summer and has another scheduled for September 4. Judith will perform an off-site wedding for a same-sex couple on September 28.

Director of Religious Education Catherine Farmer Loya reported that volunteer training is to be September 6, and the first day of the religious education (RE) program will be September 7. The full schedule of volunteers for the 9 a.m. service is in place, and only volunteers for “Toolbox of Faith” and “Neighboring Faiths” were still to be filled in late August. These are attractive classes and should be filled on time.

Catherine also said that the YRUU Heritage trip to Boston was a great success, and that there would be a potluck dinner for all Coming of Age and senior high students and their families on September 12. RE is a great opportunity to become aware of the many youth activities of our church.

Music Director Steve Wight reported that choir practice started on August 28, and that Music Committee cochairs Bronwen Jones and Rima Snyder are already planning a full schedule of events including Stevenings, Louis Durra Trio concerts, and other events.

Bronwen Jones presented as new business the resolution “Whereas Unitarian Universalists believe that all people have a right to marry, be it resolved, the Unitarian Universalist Community Church of Santa Monica opposes Proposition 8, also known as the ‘Eliminate Right of Same-Sex Couples to Marry Initiative Constitutional Amendment.’” The resolution was approved.

— Geralyn Lambson

August, 2008

The board welcomed Marsha Smith to the board. She replaces Sanjeev Jain, who was transferred to a job out of the country. Marsha is the retiring cochair of the Membership and Leadership Council and has made great contributions in creating a framework for the group.

Pat Parkerton and Tom Hamilton reported on the landscape construction underway in creating the new courtyard and parking area around and behind the cottage. See the report of the New Building Committee on page 8.

The Personnel Committee submitted its revision of the Employee Manual intended to replace the 2002 version. It was distributed to the board for review. The Board has 30 days to read and consider the policy before adopting it at the next board meeting.

Marsha Smith delivered the report summarizing the work of the Membership and Leadership Council over the past year. Their recommendations include funding a Congregational Life Coordinator position and providing for the committee in the bylaws. The Bylaws and Policy Committee will study the request.

As part of the integration of the new board, the interim minister, and groups within the church, Melanie Sharp brought forth an Executive Committee request that each board member serve as liaison for a major church committee. See Melanie’s report on page 9.

Melinda Ewen, director of administration, reported that Kim O’Brien resigned, but with new members Cherene and Norman Unrau, membership now stands at 416. She also gave the fiscal-year-end financial report, indicating we closed the year with a small surplus that was added to savings.

Melinda distributed the annual report, which highlights the exceptional work of our leadership and committees. It is available to members upon request from the office and at www.uusm.org.

Kathy Cook, chair of the Bylaws and Policies Committee, presented a proposed policy on supply procurement that is sensitive to environmental concerns. The board will review their recommendationas well as the Green Committee’s “Environmentally Sensitive Procurement Policy” document before considering this topic at their August meeting.

Bronwen Jones reported that an Interim Minister Committee is being formed, and is working to support the Rev. Roberta Haskin in moving into her role as minister to the church and member of a new community. Bronwen asked for volunteers to support the marriage equality mobilization to fight the November ballot measure outlawing same-sex marriage.

Rev. Judith Meyer, retiring minister, reported that she will perform two out-of-state weddings as requested as well as three weddings for members of our church this summer. She plans to vacate her office by the end of July. She is in communication with Rev. Roberta Haskin to assist her transition.

Catherine Farmer Loya, DRE, reported unprecedented success in recruiting volunteers for the fall Religious Education (RE) program. The nursery has happily moved from the office to the southwest room in the cottage. Melinda welcomed the Society for Humanistic Judaism, a small congregation of about 30 members, as renters in the cottage. They plan to have monthly meetings, on Saturday or midweek depending on the holiday schedule. Members of our church are invited to attend.

SteveWight, music director, reported that there will be a variety of classical, pop, and jazz soloists, both instrumental and vocal, for summer services.

— Geralyn Lambson

July, 2008

At the board meeting on June 10, Susy Holyhead of Sustainable Works presented President Ron Crane and Green Sanctuary Committee Co-Chair Sandra Trutt with a certificate recognizing the church’s commitment to solving environmental problems. The list of accomplishments included reducing the solid waste of the church by 27% and switching all cleaning products to “green” approved ones.

Leon Henderson presented the Adult Religious Exploration Committee’s proposal to coordinate the activities and classes of all church committees, offering support and publicity for courses.

Architect Ralph Mechur introduced Philip Castiglia of Terra Form Inc., the landscaping company that will be doing the work on the next phase of the building program. After the board examined the terms of the contract, the president signed it. Work was scheduled to begin June 16, with expected completion in September or October.

Tom Hamilton and Pat Parkerton, co-chairs of the New Building Committee, presented a list of items that require consideration in planning for the next building phase, remodeling for Forbes Hall. It was agreed that the board will examine the items, and meetings of the congregation will have to be scheduled to present alternative solutions so that informed decisions can be made.

Melinda Ewen, Director of Administation, reported that we have a new member, Gary Hill, which brings our membership to 415. She also reported that income and expenditures are expected to be close to equal at the end of the fiscal year on June 30.

Rob Briner, a member of the Nominating Committee, said they expect to have a replacement soon for the board position vacated by Sanjeev Jain, who resigned because he had a job transfer overseas. The committee is also working toward creating a nine-member Ministerial Search Committee, as required by our bylaws.

The board recognized the appointment of new committee chairs Pat Gomez (for the Membership and Leadership Committee), and Melanie Sharp (for the Dining for Dollars Committee).

The board planned the usual August board meeting. A retreat will be scheduled in September, as requested by Interim Minister Roberta Haskin.

The board accepted the resignation of Kim Miller as chair of the Personnel Committee with appreciation for her effort and expertise.

Rev. Judith Meyer thanked Rebecca Crawford and Gaye Deal for crafting the resolution and the board for recommending that she be appointed Minister Emerita. She appreciates the congregational affirmation of her ministry.

Catherine Farmer, Director of Religious Education, reported that almost all of the volunteer teaching positions have been filled. She is happy with the level of parental involvement in the RE program. She encouraged everyone to participate in the spaghetti supper to fund the YRUU heritage trip to Boston.

Steven Wight, Music Director, extended thanks for the volunteer efforts of the Solstice Singers, a group of women from the choir; to Bronwen Jones; and to Michelle McWilliams and Tiffany Carmel, who have appeared as guest soloists without pay. These contributions have made it possible for the budget to be met for the year and for us to enjoy exceptional music in our services.

— Geralyn Lambson

June, 2008

Director of Administration Melinda Ewen provided the monthly membership report which showed that Donald and June Jameson resigned, Helen Burns passed away, Hans and Nancy Miller were reinstated, and that Liz Peterson and Julie Pelino joined us, bringing total membership to 414.

Treasurer Rebecca Crawford reported that income and expenditures are relatively stable and it is expected that there will be about a $2000 to $3000 surplus at the end of the fiscal year on June 30, 2008.

Rebecca also presented the Finance Committee report, which was approved for presentation to the congregation at the Annual Meeting.

The board reviewed the agenda for the annual meeting. It was approved with minor modifications.

The board reviewed and approved the structure and duties of the New Building Committee, with Pat Parkerton and Tom Hamilton as co-chairs. Continuing as consultant to the committee will be Carol Kerr, legal services; Rod Lane, construction consultant; and Gene Balas, financial oversight.

Ralph Mechur will continue as architect and oversee construction. The newly constituted committee will complete plans and recommend construction of the open areas and Forbes Hall. Pat and Tom will present to the board regularly and encourage congregational communication. Ralph Mechur presented four bids for construction to be analyzed in selecting a landscape contractor after congregational approval.

Chair of the Bylaws and Policies Committee, Kathy Cook, presented a board policy for managing the procedures for engagement and supervision of independent contractors. The board adopted the policy.

Bronwen Jones reported that the Interim Minister Task Force had agreed upon a candidate for the position. There was a general agreement that Roberta Haskin was right for our church. The board voted to hire her.

The Rev. Judith Meyer, retiring minister, reported that her last day in the pulpit will be June 29. She will be available for pastoral support through the month of August. Guest speakers will fill the pulpit through August.

Director of Religious Education Catherine Farmer reported that the last day of the regular RE program will be June 8. June 15 will be a fun day for all those not at Camp de Benneville. The summer program will begin on June 22. The preschool group will be following the Summer of Seuss program, last offered in 2006. Elementary levels and up will use “Wonder- Full World.” Each week the young people will explore a different topic, from nature to what it means to be green, to reducing energy consumption or pollution. As in the past, church members will be asked to assist one Sunday during the summer.

Music Director Steven Wight reported that Michael Lamb was an important part of the choir concert and will return as tenor section leader when he relocates back to this area in the fall.

May, 2008

At the meeting on April 8, Pat Parkerton of the Congregational Concerns subcommittee of the New Building Committee reviewed the results of the Town Hall Meetings on March 31 and April 6. Results were a mixture of compromise and consensus. Plans were approved for the landscaping of the parkway and the courtyard. The understanding was that plans would move forward for remodeling of Forbes Hall, but no commitment could be made until it is known how much money will be available for that phase of the project. The current goal is for front landscaping to be completed this summer, side courtyard and alley parking to be paved this fall, and Forbes remodeling to be planned this summer with work to begin after the first of January.

Melinda Ewen, Director of Administration, reported that with the resignation of Sherman Neusom and addition of new members Ian McAllister and Stephan Garboski, church membership is now 413.

S.J. Guidotti, chair of the Nominating Committee, presented the slate of candidates for the Board of Directors and for the Nominating Committee for calendar year 2008 to 2009. The Nominating Committee, with suggestions from the congregation and approval of the board, will create a Search Committee for the Settled Minister.

The board reviewed and amended the agenda for the Annual Meeting scheduled for May 18.

Melinda reported that the collection of pledges is up and expenses are down, so the operating accounts are close to the budget, though overall, both income and expenses are below expectations.

Rebecca Crawford, Finance Committee chair, presented the budget to be proposed to the congregation at the May 18 Annual Meeting for July 2008 to June 2009. The board accepted the budget with one vote abstention and recommended approval by the congregation.

The board approved a motion to appoint Bronwen Jones to chair the Interim Minister Task Force. The task force includes Beverly Alison, Kathy Cook, Rob Briner, and Beth Rendeiro. The board also approved a motion to allocate $3,000 to the committee to conduct the search.

Marsha Smith and Laurel Bleak are coming to the end of their term as co-chairs of the Membership and Leadership (M&L) Committee. The board approved a request for the Nominating Committee to recruit new co-chairs as well as four new members. The board also approved the Nominating Committee to recruit a volunteer Congregational Life Coordinator to work closely with the M&L Committee.

The Rev. Judith Meyer announced that her last Sunday in the pulpit will be June 29, though she will be here intermittently in July and August to attend to pastoral needs and to clear the minister’s office.

Catherine Farmer, DRE, was not at the meeting because she was attending a family funeral out of town. She left a report that Kindergarten/First Grade OWL began on April 13, following the parent orientation on April 6. She also left a document entitled “Guidelines for Requesting Childcare at UUCCSM” (see page 3).

Music Director Steve Wight reported that preparations continue for the choir concert on May 10. Good news is that Michael Lamb, former tenor section leader, will be returning for the performance and will be moving back to this area in the fall.

— Gerrie Lambson

April, 2008

At the meeting on March 11, Melinda Ewen, Administrator, reported that with the death of Wally Giffen, the resignation of Linda Marten, and Jennifer Klein’s move, and with welcome new members Ronald Francis, Joann Berryman, Elizabeth Salisbury, and Janine Venable-deZarn, our church membership is now 411.

Melinda also presented the Personnel Committee report. The board approved the job description for manager of construction.

The board approved appointment of Dan Nannini to the Personnel Committee.

Melinda showed that our financial position is holding steady, though expenses exceed income by approximately $4000.

Rebecca Crawford reported that the Finance Committee expects to have a draft of the budget for next year e-mailed to Board members for review in advance of discussion at the April meeting. There is an expected decrease in income of around 10%, which will require a reduction in expenditures.

Rod Lane reported for the New Building Committee. After two meetings with members of the congregation, it became clear that the consensus was that the two-classroom building was not essential, and that completion of the landscaping needs to proceed as soon as possible. With this in mind, Rod sought preliminarybids from two contractors for remodeling Forbes Hall and landscaping only. The low bid of $1.2 million is within our finan cial reach.

Preparation of explanatory materials about the proposed remodeling for the congregation made it necessary for the board to schedule a second board meeting to again consider this issue on March 18.

Catherine Farmer, Director of Religious Education, reported on hiring Wendy Wegner as the preschool RE teacher and Liz Greenfield as the nursery supervisor. The fifth and sixth grade OWL classes were completed and parent orientation for the kindergarten and first grade OWL classes will occur on April 6.

The board was sad to hear Judith Meyer announce that she is retiring as our minister, effective August 31. Ron Crane distributed a packet of documents from UUA covering the steps needed to recruit an interim minister and to initiate a search for a new minister. The board will review the documents and keep the congregation informed as plans take shape.

At the March 18 special board meeting the board requested our architect, Ralph Mechur, to pull a Building Permit to cover the entry and landscaping around the cottage approved by the congregation at the February 10 meeting.

The board also appropriated $7,000 to Ralph Mechur to prepare Master Plan drawings for the city planning office. The board confirmed a Town Hall meeting on March 30 to plan landscaping of the parkway — that is the land between the sidewalk and the street. Keith Ludowitz presented a plan using sub-surface irrigation and low-water sod for the parkway at the February 10 Town Hall. Grace Phillips will propose a plan using drought-tolerant ground cover and pavers for crossing on March 30.

The board scheduled a second Town Hall meeting for April 6 to present and discuss an exterior landscaping plan for our property. The intention is to limit the Forbes Hall remodeling to available capital funds. The additional RE building and sanctuary expansion will need to be deferred to a later date when we have additional capital.

Approval of the revised Maaster Plan is scheduled for the Annual Congregational Meeting on May 18. The congregation may choose to approve the remaining landscaping and the Forbes Hall renovation at that time, and to postpone sanctuary expansion and building of the free-standing classroom until additional funds are available.

— Geralyn Lambson

March, 2008

At the board meeting on February 12, Jacki Weber reported for the Stewardship Drive that although there was the greatest participation in the pledge drive in years, the dollar amount was not what was desired. Factors influencing that were that the economy has tightened, people feel tapped out by the building project, and family instability may lead to reduced pledges. These factors might produce reduced financial expectations for next year, especially because membership is flat to down, and the economic outlook is not optimistic.

Marsha Smith and Laurel Bleak reported for the Membership and Leadership Committee that much has been accomplished to make it possible to follow up with visitors and to track the follow-up within the computer system. Documents describing our church and our activities were exhibited including a new “Welcome” document and updated “Getting Involved” booklets. Laurel and Marsha requested that their committee have official bylaws status. The board referred the request to the Bylaws and Policies Committee.

Melinda Ewen, Director of Administration, reported a decline in membership since the death of James McEmell; the relocation of Alice LeFebvre, James Frohna, Diana Kunce, Kyle Ludowitz, and Kristen Holmquist; the resignation of Emmy Podunovich and Shaee Katapoush; and the lapse of 24 memberships because they made no financial contribution of record during 2007. Current membership now stands at 410.

Melinda also presented a new job description for a part-time Administrative Assistant prepared by the Personnel Committee. Should the building program move forward, there will be additional work for the Office Assistant, which this provides. The board approved.

The board discussed ways to keep the congregation informed about the building program. Charles Haskell followed up his comments at the February 10 meeting with a plan to eliminate the classroom building behind the cottage and expansion of the sanctuary. Opportunities for sharing information with the congregation before the Congregational Meeting on March 30 are planned.

Melinda reported a deficit of about $11,000 in the operating budget at the end of January. This is only 2% of the total budget.

Rebecca Crawford, chair of the Finance Committee, reported on the internal financial review conducted by Karen Patch, Melanie Sharp, and herself. The committee worked with Melinda to review procedures in financial management. No irregularities were found, but there is a need for additional volunteer help to assist with counting the money we receive, to create appropriate separation of duties, and to ensure all income is accounted for.

Ren Renshaw reported for the ad hoc Name Change Committee. There was extensive discussion in the newsletter and 80 people attended the Town Hall to discuss the issue. The bylaws require a two-thirds vote to change the name of the church. At the end of the meeting it was evident that such a majority does not exist, so the committee recommends that the issue be tabled.

The Rev. Judith Meyer reported that she is taking a 21-hour Grief Certificate Training Program on February 27 through 29.

Catherine Farmer, Director of Religious Education, announced that we have hired Wendy Wegner as the pre-school teacher for six hours each week.

— Geralyn Lambson

February, 2008

At the board meeting on January 8, the board approved payment of the invoice submitted by Alison Kendall for services related to renovations of the cottage.

The board also considered recommendations from the personnel committee, presented by Kim Miller and Victor Paddock, regarding the creation and duties of the committees needed to advance the building program. After some discussion of the scope of the responsibilities of the committee, the board approved a motion that the personnel committee proceed with preparing the job descriptions for planning coordinator and construction coordinator for the building project.

Rod Lane, Co-Chair of the Design and Construction Committee, pointed out that the conditional use permit expires in June. In response, the board approved up to $25,000 of the building fund be spent on design and cost assessment and up to $3,000 be used for landscape improvements between Forbes Hall and the cottage.

Our architect, Ralph Mechur, and Alison Kendall presented the revised design for Phases II and III of the building program. The design will be presented to the congregation at a meeting on February 10.

Melinda Ewen, Director of Administration, reported that Teri Bond, and Stephon and Wakana Litwinczuk became members of the church. David Hedin, Janine Sweet, Paula Bernstein, Nancy Lyon, and Melvin Lyon resigned. Church membership now stands at 440.

Melinda also gave the finance report showing both pledges and expenses running behind budget. Although discrepancies between monies expected and received is not unusual, the writer’s strike and the tanking economy may cause long-term issues.

The Rev. Judith Meyer reported that she received an acknowledgment letter from the UUA, thanking us for our participation in the first annual Association Sunday. We raised $1,892.35. UUA will use this money for marketing initiatives, PSWD local projects, and financial support for UU ministers of color along with the congregations that call them.

Catherine Farmer, Director of Religious Education, reported that the transition of the preschool through 5th grade classes to the cottage was successful. She emphasized the need for prompt installation of a walkway from the sliding glass doors in Forbes Hall to the cottage. Walking small children around the corner to the front entrance, so close to traffic, is undesirable. Beth Rendeiro reported that there are 15 enthusiastic members of the OWL (Our Whole Lives) class and their parents.

Kathy Cook has accepted the chairmanship of the Bylaws and Policies Committee. She said that current projects of the committee included considering the need for additional committees to be included in the bylaws, methods of selection of members for the nominating committee, and setting guidelines for term limits of nonbylaws committees.

— Geralyn Lambson

January, 2008

Much discussion at the board meeting on December 11 surrounded the report by Carol Kerr and Alison Kendall on the next steps in the New Building Program. As Ron Crane’s President’s column indicated last month, modification in design will be required to match the funds we have available.

The board approved a motion made by Charles Haskell that whatever changes are made in the building plans, they be such that no parking variance from the city be required. The board approved the appointment of a new Building Committee with Carol Kerr as General Chair; David Denton and Rod Lane as Co-Chairs, Design and Construction; Gene Balas as Finance Chair; and Pat Parkerton, Congregational Concerns Chair. Ralph Mechur, our architect, and committee members will present a revised building plan to the board at their January meeting with a possible congregational meeting to be called in February to review/approve the plan.

S.J. Guidotti reported for the Building and Grounds Committee that the clay soil and grading around the Cottage caused rain water to run into the crawl space. The drainage plan required by the city for Phase 2 of our building plans, included as part of the landscaping which will probably be the next step of the plans to be implemented, will eventually resolve the problem.

Melinda Ewen, Director of Administration, reported that Norman Vreeland, Otto Cahn, and Diedre Beckett resigned, making church membership 442. Melinda also reported that pledge income has been a little behind budget, and that expenses are lower than expected because of unfilled staff positions.

Treasurer Rebecca Crawford reported on Finance Committee activities. An internal Financial Review (previously incorrectly termed an “audit”), which will review procedures for income and expenditure confirmations, is expected to occur in January.

Reverend Judith Meyer reported that she and Catherine Farmer are planning a “heritage” trip to Boston with our high school students in July. Along with visits to the UUA, the trip will include a walk on the Freedom Trail, a tour of Cambridge, a Red Sox game, and a Sunday service at one of the historic churches.

Catherine Farmer, Director of Religious Education, reported that the Preschool Teacher search has identified a candidate, to whom they intend to offer the position. Catherine has moved her office to the Cottage. Preparations continue to move the preschool and elementary classes to the Cottage in January. Neighboring Faiths and Coming of Age groups will continue to meet in the rooms above Forbes Hall.

Steven Wight, Music Director, reported that the search for tenor and bass Section Leaders continues. The first Saturday Spotlight of the year was a success. The choir is preparing music for Christmas and for the Dining for Dollars event.

— Geralyn Lambson

December, 2007

Joyce Holmen and Melissa Weaver presented the new banners to the board, along with the plan for hanging them. The board was delighted with the results of the Committee on Religious Symbolism and made plans for hanging the new banners and presenting them to the congregation.

Melinda Ewen reported that Richard Boothe and Ruth Robinson-Deen have moved, and Joshua Fouts resigned. Erin Temple, Jenniffer Glover, P. Susan Dillon, and S. Jade Bailey have joined our congregation, giving us a total membership of 445.

Melinda also reported that we are solidly in the black at this time, largely because of advance payment of pledges, increases in rental and savings income, and savings on positions yet to be filled.

Rebecca Crawford reported for the Finance Committee that plans for the annual audit are progressing, and they are investigating the possibility of taking out a loan to complete the next step in the building plans.

Carol Kerr reported that final inspection of the cottage is proceeding and the Certificate of Occupancy is expected any day. Plans for Phases II–III are to be formalized. Ron Crane agreed to present the status to the congregation in the newsletter.

The board approved the job description for the preschool teacher position.

S.J. Guidotti presented a proposal for restructuring the Building Committee with four subcommittees for Design, Construction, Finance, and Congregational Concerns. The Nominating Committee is to identify individuals with skills and interest on these areas, and the board will approve appointments. The Congregational Concerns Committee will address issues of leaving as small a carbon footprint as possible, limiting water usage, and ensuring accessibility to facilities and programs. Unlike the other committees, this subcommittee will be open to any member of the congregation. The board approved this proposal.

— Geralyn Lambson

July, 2007

At the June meeting, the board approved changes proposed by the Bylaws and Policies Committee to clarify what political activities are acceptable within the framework outlined by the IRS. In effect, there is free expression of political views, but there may not be endorsement of any candidate over another. Candidates or their representatives may speak within the church property, but equal exposure must be available to opposing candidates.

Administrator Melinda Ewen reported that with the resignation of Emily Meyers, and the addition of Sara Van Dyck, Victor Nano, Carla DeGovia, Vincent Cresciman, Ken Alexander, and Joan Verdon, membership is now at 450.

At the end of May the church operating fund was $7923 under budget for the fiscal year.

The Rev. Judith Meyer reported that the Spirit Level Foundation has awarded UUCCSM a $20,000 matching grant for the new building.

Catherine Farmer, Director of Religious Education, reported that she and the RE Committee are working to recruit teachers for the coming year. Recruiting for the summer program is almost complete. This summer the preschool and kindergarten will explore the senses while the first grade and higher grades will become world travelers and study a different country each week.

Catherine also reminds us to look into the new play area, which has rubber tiles and bark. New play equipment will be installed soon.

Music Director Steve Wight reported that the “Stevening” exploring the many musical forms that use the human voice was a great success. The Louis Durra Trio also entertained with another evening of fine jazz.

This summer Steve will be filling alto, tenor, and bass Section Leader positions, which will improve the level of the choir performance and facilitate preparation of music.

— Geralyn Lambson

December, 2006

Charles Haskell, President, reported for the Building Committee that work has begun on moving and remodeling the blue cottage. There is about $1 million dollars in the bank beyond the cottage remodeling phase.

Melinda Ewen, Church Administrator, reported that with the death of Jackie Schwartz, the resignation of Barbara Brody, and contact lost with Vicki Dolnick, church membership now stands at 460.

Pledge income is down by $25,898 from our budget estimate, which may be a seasonal effect; other contributions are down $2,013, which results from lower attendance and the increase of generous congregation giving from 15% to 25%; program income, facility use, and investment income are also down. This is partially offset by savings during the vacancy in the office assistant position. Apparent savings in other items may not survive the half the fiscal year is still before us. The total deficit at this time is $5,961.

The Rev. Judith Meyer reported that the Veterans Day service was successful. The contribution to the All Saints Legal Defense Fund was $2,157. The new Committee on Ministry members are Karen Payne, Victor Paddock, and Ren Renshaw.

In response to a directive from the General Assembly, Judith has assembled a group to address the Antiracism Initiative. Members of the group are Jacki Paddock, Linda Van Ligten, Leon and Nicole Henderson- MacLennan, Amelia Harati, and Alyssa Wood. The group is too new to have a name or mission statement, but will report to the board as soon as they do.

Catherine Farmer, Director of Religious Education (DRE), reported that there will be Our Whole Lives (OWL) classes for junior and senior high school students, beginning after the first of the year. The classes will run concurrently. Guest at Your Table boxes were distributed on November 19 and will be collected in January.

Peter van den Beemt, Co-Chair of the Music Committee, reported on the success of the first “Saturday Spotlight,” organized by Bronwen Jones and presented in November. This and future events provide an opportunity for members and friends to share their musical, poetic, and literary hobbies with the rest of us.

Karen Patch joined Catherine Farmer and Judith Meyer to report on the status of Religious Exploration among youth in our congregation. There will be a congregational conversation meeting on December 10 to discuss RE goals for both youth and adult programs.

One of the greater successes is the monthly joint social events of the Coming of Age group and Young Religious UUs (YRUU). These events have been great for building bonds between people in the groups and reinforcing UU identity.

This year in January there will be a true lifespan Religious Exploration of the Lessons of Loss. At all levels of the youth program there will be discussion, and adults will have the opportunity to participate in a four-week course facilitated by Judith Meyer and Leon Henderson.

Pat Wright reported on the progress in the Long Range Planning Committee, and the board approved a motion of support for the group to move forward with specific plans. There will be a Town Hall Meeting in the new year to discuss proposals.

— Geralyn Lambson

November, 2006

The board heard reports from a number of committees. John Fels reported for the Personnel Committee that they are reviewing and revising the personnel handbook to reflect recent changes in the structure of the staff and responsibilities of staff members, and to assure compliance with current laws and regulations.

Jacki Weber reported on the activities of the Stewardship Committee. This year they are encouraging members to make five percent of income their goal for church contributions.

The Building Committee reported that the first step in plans to move and remodel the blue house is under way with identification and removal of hazardous materials such as lead paint and asbestos. The upstairs classrooms in Forbes Hall are included in this effort. This is a necessary step to get a building permit.

Melinda Ewen, Church Administrator, reported that with the addition of Sherman Neusom, Tasha Nienow, and Kyle Ludowitz, church membership is now 463. Despite a small deficit in pledge payments and reduced income from investments, the operating budget was over projections at the end of September.

Warren Mathews, Treasurer, pointed out that Carol Agate and Sandra Trutt have reduced the book cart deficit from almost $900 to around $300.

The UU Church of Mobile, AL, sent a letter to all UU churches in the U.S. asking for contributions to support expansion of their church building in this outpost of liberal thinking. The board passed a basket and collected $165 for the church in Mobile.

The Rev. Judith Meyer pointed out that the Committee on Ministry needs members. The board will approve appointments for a threeyear term. Preparation for the Arlington West service continues.

Catherine Farmer, Director of Religious Exploration (DRE), reported that she is planning a congregational conversation on ways to serve children and youth in our congregation. She is also providing an RE Updates Bulletin that is available by e-mail for parents and interested church members.

Steve Wight, Music Director, reported that new members and new section leaders have contributed to the great performance of the choir this year. The choir will participate in the Arlington West service this month. The Music Committee is working to replace our sound system. Since the amplifier died last season, there is no way to amplify voices or instruments except though the PA system.

— Geralyn Lambson

October, 2006

The board approved the motion to name Warren Mathews as head of the Finance Committee in keeping with the new definition of the responsibilities of the Treasurer.

The board also approved the creation of a sustainability committee to be chaired by Sandra Trutt and Leslie Reuter. The purpose is to educate church staff and members about practical ways to “live green” in personal, church, and community contexts. The committee will function within the Faith in Action program.

Melinda Ewen, Church Administrator, reported that the resignation of Murray Greenburg and Kirk Silsbee and the addition of new member William Dimpfl brings total membership to 460.

Melinda also reported that, early in the budget year, both income and expenditures balance within the approved budget.

The Rev. Judith Meyer is working with the Religious Symbolism Committee to develop ideas to preserve the symbols in the absence of the disintegrating banners in the sanctuary. She will be training facilitators for the covenant groups to be announced at the “Getting Involved Sunday” event. She is working with the Rev. Anne Hines of Canoga Park and Veterans for Peace to present a UU service at “Arlington West” at the beach on Veteran’s Day Sunday, November 12. The service will remember and honor those who have lost their lives in Iraq.

Music Director Steve Wight and the Music Committee with new chair Bronwyn Jones are working to develop a wealth of new musical events as well as continuing the Stevenings and the Louis Durra concerts. In addition there will be many new soloists for Sunday services, and performances will be extended within the second service.

Director of Religious Education Catherine Farmer reported that she has completed volunteer training. Early registration for students in the program has been successful and registration is continuing. Youth activities for Coming of Age classes and Young Religious UUs (YRUU) are planned. Also completed are facilitator training and class schedules for adults.

— Geralyn Lambson

September, 2006

The board approved motions at the last meeting to appoint Carol Agate to be our Pacific Southwest District (PSWD) representative. In the election for UUA representative from the PSWD, the board agreed to award all of our votes to the one candidate who gets the most votes at the September board meeting.

The board approved an expenditure of not more than $10,000 of Capital Campaign funds to Kendall Planning and Design for the following facility planning services required for the proposed renegotiation of the current variance and conditional use permit (CUP) placed on our property by the city of Santa Monica:

• Revising design and parking to optimize the solution and determine phasing plan for the revised design;

• Preparing modification to CUP application (project description, proposed findings, and request for CUP modification);

• Developing a project description for a congregational mailing;

• Meeting with Chris Harding to review modification of CUP application;

• Meeting with architect and city staff to discuss and submit modification to CUP application;

• Preparing, presenting, and attending one planning commission hearing.

Melinda Ewen, Church Administrator, reported that we lost five members when Jean Rutowski, Roberto Rodrigues, and Natalie Rusk moved; and Gloria Keeling and Olive Karony resigned. However, we welcome Deborah Fuller and Victor Wylie, for a total membership of 461.

Warren Mathews and Melinda reported that financially we are about where we should be only one month into the fiscal year. The final accounting for the 2005–2006 budget is available in the Annual Report.

Catherine Farmer, Director of Religious Education (DRE), reported that curriculum and programming is shaping up for the Teacher Training Program to take place on September 9. Parents are asked to register children early for next year’s RE programs. It is hoped that registration will be complete by Ingathering Sunday on September 10, so that class size can be predicted and class lists prepared for volunteer teachers.

There will be a September 16 Facilitator Training workshop for those planning to lead adult RE classes. There will also be a Babysitter Training session soon for the young people and adults who wish to serve during the Sunday Service.

In addition to managing and producing the Annual Report, Melinda has worked with the Art Wall Committee to plan events for this fiscal year, coordinated Ren Renshaw’s installation of a new railing for the choir area of the sanctuary, and worked with the Banner Committee to plan for replacement of the sanctuary banners, since the lotus banner for Buddhism fell down and disintegrated with efforts to clean it.

Steve Wight, music director, reported that the choir rehearsed during the summer to prepare for participation in “The Missing Peace: Artists Consider the Dalai Lama” at UCLA’s Fowler Museum of Cultural History.

The CD of the choir’s Dining for Dollars concert is ready and is for sale at the Music Committee table in Forbes Hall.

— Geralyn Lambson

August, 2006

After approval of the minutes of the June meeting, Melinda Ewen, Church Administrator, reported that with new members Rhonda Peacock, Kristen Holmquist, and Scott Wheeler, church membersip now stands at 464.

The Bylaws and Policies Committee presented and the board approved motions to:

• Clarify the definitions of church affiliation, specifying qualifications, requirements, and benefits of membership, friend, subscriber, and guest;
• Revise the organization chart of the church to reflect changes in and responsibilities of staff and committees;
• Revise distribution of funds in accounts and signatories of those accounts.

Warren Mathews reported that the Finance and Investment Committees have agreed that their appropriate role should be not in administering the financial activities of the church, but in setting policies by which actions can be taken. Since we now have Melinda Ewen, an administrator who is qualified to manage day-to-day finances of the church, she should, with additional staff, do financial administration, within the boundaries set by the Finance and Investment Committees.

Melinda reported that the financial report for 2005- 06 to appear in the Annual Report would reflect an increase in savings of approximately $50,000.

Carol Agate reported that the Building Committee is progressing in meeting city requirements and letting contracts for Phase I of the building program. Construction is expected to begin in September.

The Rev. Judith Meyer reported that the Lifespan Religious Education/Exploration (RE) group had a retreat on June 6, in which they formulated a mission statement and established subcommittees to select curricula for the coming year. Some classes will be available in September, but a full program is expected by October. That will include a “Committed Couples” workshop as a field test for the UUA and “Lessons of Loss,” a lifespan RE course.

Melinda reported that the new Art Wall Committee (formerly "Gallery Wall") has met to make plans for the 2007 art wall. Plans include a call to church artists to submit their resume in August 2006 for the juried selection.

— Gerrie Lambson

July, 2006

Our new president, Charles Haskell, called the meeting to order and explained some of his philosophy of leadership. He is not recommending a board retreat in August this year because he thinks the board should be having regular meetings and others, such as town hall meetings, to deal with specific subjects such as the building program and planning for the next church year.

Other points were to include proposed motions in the agenda, and he encouraged board members to participate in committees that reflect their most strongly held interests.

Since proposed motions were included in the agenda, the board was able to discuss and approve the following:

• The minutes of the annual meeting will be posted in the office for members to review before the scheduled approval at the next meeting.

• The church bell is to be named the Betty and Ray Goodman Bell in honor of their gift of the bell 25 years ago.

• The Bylaws and Policies Committee was approved as a standing committee for the coming year with Charles Haskell as chair, and members Carol Agate, John Agnew, Kathy Cook, Melinda Ewen, and Kim Miller.

• That $103,416.32 of church savings spent on the building program before the church savings and building fund accounts were separated in December 2001, be carried forward as a church expenditure, not a New Building Fund expenditure.

The board approved Carol Kerr as the new chair of the Building Committee. She presented a timeline of the steps required for Phase 1 of the building program.

Members Anne Welsbacher and Corey Swertfager moved away, but we were able to welcome Rima Snyder, Norb Gallery, Anne Gallagher, Melelani Sax-Barnett, Ben DuPree, and Robert Berke as new members. This leads to a total church membership of 461.

Warren Mathews reported that there continues to be a savings from operations and an increase in investment earnings. He also presented a complete statement of assets managed by the church.

Melinda Ewen, Church Administrator, reports that she has contracted for treatment for subterranean termites, to be done on July 3. The Annual Report will be published after July 1 to allow for end of year financial statements and statements of the minister, president, and treasurer.

Marsha Smith and Laurel Bleak reported for the Membership and Leadership Committee (M&LC) that along with participation in updating and preparing the new church directory, they have been in contact with many groups in the church to understand their goals and their needs. With concern for burnout for intensive support activities, they have also recruited Judy Federick and Grace Phillips as co-chairs for the Greeters Committee and set term limits for the Greeters program.

Goals for M&LC include expanding the committee with new members, developing a photo directory, supporting training programs for those in contact with visitors and new members, and developing volunteer positions to follow up with visitors, new members, and exiting members.

Dan March presented a report on activities of the Committee on Religious Symbolism, otherwise known as the “Banner Committee.” There is support for the idea of adding a banner that recognizes the earth-centered religions. The problem the committee has faced is to find a symbol that would be compatible with the other banners in the sanctuary. One banner, created by Cicely Gillman and Joyce Holman, as authorized by the Design and Decor committee, is to be displayed in the lobby entrance of Forbes Hall. In the meantime, Joyce Holman and Melissa Weaver are cleaning the existing banners. Any design for a pagan banner will be created in paper mockup and displayed for congregational comment and approval.

Judith Meyer, minister, reported that, along with Catherine Farmer and nine committee members, they are moving forward with development of the Lifespan Religious Exploration/Education program to be launched in the fall.

Judith is also working with documentary filmmakers Bill Mc Donald and Pamela Briggs recording a series of interviews with Ernie Pipes in June and July. Management of the book cart has been transferred to Sandra Trutt and Carol Agate. The book of Judith’s sermons is past the page-proof stage, and should be available in September.

Catherine Farmer reported the end of a successful year with the Bridging Ceremony, RE Sunday, and an RE Council retreat. Plans and recruiting for the summer program dedicated to exploration of the senses is progressing as expected.

— Geralyn Lambson

June, 2006

Charles Haskell chaired the meeting. After the minutes were approved Melinda Ewen, Church Administrator, reported that church membership is now 457.

The board approved the newsletter policies as proposed by the editorial team, and the appointment of Cathie Gentile to replace Charles Haskell as chair of the Faith in Action Commission.

Melinda reported that Chuck Craig has accepted our offer to be the church’s office assistant and that we bought out his contract with the agency. He will be working 30 hours per week.

Warren Mathews presented a budget summary that, in keeping with the recommendations of Peter Henrickson, shows the expenses on a functional rather than a chart-of-accounts basis. It also treats investment earnings as earnings, with only enough to balance the budget transferred to income. The budgeted income from Dining for Dollars was $24,000 and the anticipated actual income is $27,500. Leslie Reuter’s “So Much to Do, So Little Time” auction added $5400. A big increase in expenses is attributable to the parking attendant costs, which were transferred from the building fund into operating expenses. Facility maintenance costs may be higher than currently estimated if we need tenting for termites.

There was discussion of the annual meeting agenda, including the question of whether all or a portion of the Art Wall should be converted to a bulletin board. This question will be presented to the congregation for non-binding discussion.

Melinda reported she is getting bids for tenting for termite treatment, pointing out that we were in error not to continue the contract after the tenting in 2002. Warren Mathews suggested that she contact the organ people to make sure there is no problem with tenting.

Carol Agate reported that we are allowed nine delegates and nine alternates to the UUA General Assembly. The board approved appointment of Bonnie Brae, Karen Patch, Jacki Paddock, David Denton, and Carol Agate. Carol is authorized to add to this list other members who ask for delegate or alternate status.

The Rev. Judith Meyer reported that the Lifespan Religious Education program continues development in coordination with Catherine Farmer, Director of Religious Education. The committee working on the program for adults now includes Leon Henderson and Nicole MacLennan. A planning session is scheduled for June 3, and launch is planned for September.

Catherine reported that after the inspiring Coming of Age Sunday, plans are under way for the Bridging Sunday service on June 4, in which we will honor this year’s high school seniors’ transition into young adulthood. These seniors are Nathan Gates, Emily Hero, Chris Marten and Daniel Teplitz.

Plans for the summer program include exploring a different Dr. Seuss story each week for the preschool and first grade classes, and a course in “The Senses,” exploring a different sense each week for the older children, with a discussion of intuition and humor rounding out the program.

Steve Wight reported on the success of the choir concert for Dining for Dollars. He also reported that several new and not-so-new soloists are being scheduled for summer services. A violin/cello/piano trio headed by Paula Yoo will play both for morning service and for an evening music event co-sponsored by the music committee.

— Gerrie Lambson

May, 2006

Alison Kendall reported that the city has issued a statement of official action, which makes it possible for us to apply for building permits for phase one, moving the blue bungalow. We are required to continue the good neighbor policy and we already have a variance that allows us to provide off-site parking.

The board approved allocation of $34,800 for architectural services for phase one. Alison estimated the cost of phase one between $350,000 and $400,000. The board approved making the chancel wheelchair accessible, and authorized proceeding with the design of a ramp for that purpose.

Melinda Ewen, Church Administrator, reported that with ten new members and two deaths, church membership is now 460.

Charles Haskell reported that for the first time the Bylaws and Policies Committee has no changes to present at the annual meeting, largely because of the many changes last year.

Warren Mathews reported that Dining for Dollars earned over $25,000, $3,000 over budget, and “$o much to do” earned over $5,000 and an additional $2,000 from the donated art sale. Warren forecasts the yearend surplus will be over $40,000, primarily because of the successful pledge drive and higher interest rates on our investments.

Warren presented, and the board approved, the budget produced by the Finance Committee for presentation to the congregation at the annual congregational meeting.

For the nominating committee, Kathy Cook announced the slate of candidates for next year’s board and nominating committee to be voted on at the congregational meeting on May 21. (See story on page 1.)

The Rev. Judith Meyer reported that the UUA Mid-Size Congregation workshop in Phoenix presented many useful ideas, especially information that can be used by the Membership and Leadership Committee. Judith also reported that the Lifespan RE Committee is developing a mission statement and beginning to explore possible programs.

Catherine Farmer, Director of Religious Education, reported that the Wednesday night Covenant Group will help plan and direct one or two activities each week during the May Art Intensive Month as their church service project. Judy Schonebaum will be creating a music track for the second activity each week. Catherine also reported that the Lifetime RE Children’s Program visioning meetings provided better understanding of what works and many insights for new directions.

Steve Wight, Music Director, reported that the choir continues to grow, though there still are too few men. Preparations continue for the Dining for Dollars event “Songs of Social Conscience” to be presented May 6. Peter van den Beemt is arranging the next Church Talent Sunday for June 6.

— Gerrie Lambson

April, 2006

Carol Kerr reported for the Building Committee that parking limitations imposed by the City in our conditional use permit and parking variance create concerns about the long tem use of our property, and the Building Committee continues to review strategies and alternatives to allow us to move forward.

Melinda Ewen reported that we have nine new members, bringing total membership to 454. She also reported that she has found a new office assistant, Amey Storm.

Warren Mathews reported a currently projected surplus for this fiscal year of around $42,700, primarily as a result of increased pledges and increased investment income.

The board scheduled a retreat on Saturday, April 8, to meet with UU financial consultant Peter Henrickson. He will address the congregation in Sunday’s services.

Dan Teplitz reported for the Religious Exploration Program. All classes are beginning the study of the Fifth Principle. The RE Council is planning a summer program and has scheduled a meeting to develop a vision for next year and the future.

Peter van den Beemt reported that the Music Committee plans to create a video of the next jazz concert, and to expand the music enrichment program. He also pointed out that Steve Wight does more than just direct the choir on Sunday. He recruits guest musicians, arranges pieces to fit our needs, and even writes lyrics, as he did the “Thanks for the Memories” number for the Ernie Pipes celebration.

Rev. Judith Meyer passed on a request from Silvio Nardoni that we donate the March 26 collection to the UU 2006 9 Legislative Ministry. The board approved the gift. Judith also presented a request from Sharon Berke that we raise and donate $5000 over time to the Ocean Park Community Center (OPCC) building fund. The board approved the request.

Judith thanked board members who participated in the Lifespan Religious Exploration meeting and others who attended the UUA Mid-size Congregation meeting with her.

Catherine Farmer, Director of Religious Education, reported that efforts are underway to include the children in the adult portion of the worship service. Plans are being developed for two intergenerational services during the next church year. One of the problems of RE program planning is the different sizes of the age groups. Some of the younger age groups are very small, while there are 11 members of the Coming of Age group this year. The YRUU group has been working to prepare a strong program for the April 2 service.

Catherine attended the UUA Campus Ministry Advisory Committee meeting in Santa Barbara. She is currently serving the second year of a two-year term on the committee as representative from the UU religious educators’ professional association.

Steve Wight, Music Director, reports that the increase in choir membership contributes to a richer sound, though the imbalance of male and female members requires careful arrangement to balance the parts. As part of the music enrichment program, Steve is working with Peter to plan a major event for the fall.

—Gerrie Lambson

March, 2006

The board hired Melinda Ewen as the new full-time Congregational Administrator. She resigned from the board effective when her full-time employment begins on March 1.

The Rev. Judith Meyer reported that she and Catherine Farmer are planning a meeting to explore with the congregation what should be addressed in the new Lifespan Religious Exploration program for adults, children, and youth, including OWL (Our Whole Lives) and Small Group Ministry. The goal is to have the program in place in September.

The board approved the summer schedule of one Sunday service extending from June 18 to September 5.

Catherine reported that the program emphasizing the Fifth Principle, the right of conscience and the use of the democratic process, started in February. The 5th and 6th grade OWL class continues into March, after which the same group of dedicated teachers will lead the class for kindergarten through 3rd grade. With the help of our youth group, the Secret Pal program was organized and will continue through March.

Steve Wight, Music Director, reports that plans are progressing for the choir’s Dining for Dollars event “Let There be Peace on Earth: Songs of Social Conscience.” Choir attendance has increased and performances have been well received.

The second “Church Talent Sunday” featuring performances by church members included Wally Giffen making his first appearance on the bass since his illness in 2004.

As Interim Congregational Administrator, Melinda reported that arrangements have been made with UCLA and the Seventh Day Adventist church for parking to accommodate special events. Dan Kegel is installing additional RAM in office PCs. Melinda worked with Warren Mathews to audit membership records to delete those who have made no monetary contribution for one full year and to add new members. The church membership now stands at 445.

Warren reported that, thanks to the superb results of the pledge drive and to increased investment interest rates, we expect a substantial surplus this fiscal year and a comfortably balanced budget in 2006-07.

Shirlee Frank reviewed the history and mode of operation of the art wall, and the board approved unchanged continuation of the present arrangements. The board approved creation of a Banner Committee to plan for replacement of the aging banners in the sanctuary. Dan March is the temporary organizer of the committee.

The board voted formal approval of the Membership and Leadership Committee with Laurel Bleak and Marcia Smith as co-chairs. The Long-range Planning Committee will be re-organized by Judith Meyer, Patricia Wright, and Rebecca Crawford.

— Gerrie Lambson

February, 2006

At the January 10 meeting, Alison Kendall, for the Building Committee, explained that the decision of the City Council requires a written statement of the conditions of the parking agreement by city staff and written proof of the agreement for 12 parking spaces at the Seventh Day Adventist lot. Application for building permits cannot be made until that is done.

Consideration of alternative parking possibilities and appearances at hearings has required extensive time from the architect in excess of that expected and agreed. The board approved an additional payment of up to $5,000 from the capital fund.

Marv Pulliam gave a presentation on Covenant Groups. Since the first ones were formed in October of 2004, there have been six groups, and four of them are now meeting. Fourteen facilitators have been trained and six are currently active. In all 34 people are now members of groups and there are 20 alumni of past groups.

The lessons learned so far are that a group can be formed with a minimum of six members and that groups can grow by addition of new members, though a commitment to regular attendance is necessary for groups to thrive.

Plans for the future include training additional facilitators, adding members to the implementation team, and developing programs in coordination with other adult religious exploration goals.

Charles Haskell reported that the Search Committee for a new congregational administrator will continue to advertise the position and accept applications through January. A short list of candidates for interview will be ready by February.

Melinda Ewen said current membership is 464. Warren Mathews said he now projects a surplus of approximately $20,000 for the budget year 2005.

Judith Meyer reported that her book, “Leave Room for Hope,” is almost ready for production. Felicity Nussbaum has served loyally in achieving this goal. Judith’s major concerns at this time are seeking a prompt transition in office staff, working with Catherine Farmer to develop a lifespan religious exploration program, supporting the membership and leadership group and other membership initiatives, and working with the young adult leadership to increase young adult visibility and outreach, including the new group at UCLA.

Judith’s December 2001 sermon, “A Season Turns,” was published in Quest, the publication of the Church of the Larger Fellowship, and the Pakistani church has requested that it be translated into Urdu for a wider distribution.

Catherine Farmer reported that she is working with Michele Prichard to co-ordinate Social Justice Month in which each class explores some aspect of homelessness. Consideration is being given to realigning the lower grades’ classes to get a more effective balance in class sizes. The focus of classes during the second half of the church year will be Principle 5: The Right of Conscience and the Use of the Democratic Process.

Melinda Ewen reported that Chuck Craig has agreed to continue as part-time office assistant, but she has been unable to hire anyone as parking attendant. Antivirus software is being updated. Additional virtual memory is being installed in several computers with the help of Shawn Kerr. A new fax machine has been ordered to replace the very old one.

Security continues to be a problem. It is not acceptable to have homeless people in the courtyard because of trash accumulation and neighbor complaints, and city police report that three parolees, one a violent offender, occupied the vacant house across the street. One panhandler said he collected $100 from people attending our Christmas Eve service.

— Gerrie Lambson

January, 2006

Charles Haskell moderated the meeting, which was held early so board members could attend the City Council meeting.

The board approved the plans of the Congregational Administrator Search Committee and of the advertising for the position.

The board also approved an amendment to our submission to City Council that requires that we guarantee 12 off-site parking spaces in the evenings. This we were able to guarantee through an agreement reached the night before with the Seventh Day Adventists to use spaces on their grounds.

The board accepted a document describing the history, functions, and goals of the Faith in Action Commission.

The Bylaws and Policies Committee presented, and the board approved:

* Leaders of functions may exclude anyone who is a threat to any person at the church or who is disruptive of events at the church. The leader may call the police, if necessary, and the staff is to support the action and notify the board.

*Groups that rent church space may sell goods or services. Members may not use the church for these purposes without the approval of the minister or the board.

*Photographs with names of children may be used for a directory or display only with the written approval of the parent or guardian. Photographs of adult members may be used unless that person has forbidden it in writing.

Melinda Ewen, Interim Congregational Administrator, reported that membership now stands at 468 with one resignation and six new members. She is spending most of her time dealing with staffing issues and parking.

Warren Mathews reported that, due primarily to the phenomenal success of the recent pledge drive, it appears likely we will realize a year-end surplus of over $23,000. This also is contributed to by increased investment earnings and temporarily reduced personnel costs.

Catherine Farmer, DRE, reported good progress on preparations for the holiday pageant. She has developed a relationship with Ocean Park Community Center to develop the social justice month in January for all grades. The emphasis will be on homelessness.

— Gerrie Lambson

December, 2005

At the meeting on November 8, Charles Haskell proposed on behalf of the Bylaws and Policies Committee that participation in governance committees be limited to members only. (Non-members may attend congregational meetings, but only members may vote.) The board approved it.

Carol Kerr has reported to the congregation that Ryan Dinkane began work as office assistant on October 25, and has the ongoing support of Warren Mathews and Chuck Craig.

Melinda Ewen, interim administrator, expressed appreciation for Warren’s help in getting her up to date. She is writing instructions for tasks as she learns to do them. She said the Administration Committee has helped create a temporary Building and Grounds Committee, which so far has one member, S.J. Guidotti, so the sextons have knowledgeable people they can contact. Melinda continues the search for volunteers to staff the office on Sunday. She reported church membership now stands at 463.

An Office Administrator Search Committee has been created. Proposed members are John Fels, Personnel Committee; Melanie Sharp, Administration Committee; Charles Haskell, and Marv Pulliam.

The board agreed that the charge of the Search Committee should be to add up to three people to their committee, define the scope of the search, schedule a town hall meeting, recommend the salary range, post positions, design the interview process, conduct preliminary interviews, coordinate with the Rev. Judith Meyer, and recommend the candidate to the board.

Charles Haskell reported that the Faith in Action program continues to support the hunger and the civil liberties projects and added the health insurance project at the congregational meeting. Materials to describe these programs appear on the church web site.

Warren Mathews reported that budgetary effects of the resignation of Marie Kashmer-Stiebing and hiring Ryan Dinkane as a permanent assistant as well as a temporary assistant amount to a wash in the office staffing costs. Investment income is up, and expenditures will be reduced because the new administrator will not be eligible for a pension in the first year. PSWD fair share is less than expected and pledge receipts are tracking the budget. The surplus is greater than expected.

Catherine Farmer, Director of Religious Exploration, reported that the OWL (Our Whole Lives) program will be presented at the start of the new year. The K-1 group will meet on Sundays from 10:30 a.m. to 12:30 p.m. The 5th and 6th grade sessions will continue in the afternoon.

Our church hosted a successful Regional Campus Ministry Training on October 14 and 15. Catherine is remaining as a contact and to support a group that is forming at UCLA.

— Gerrie Lambson 2005

November, 2005

Correction: The numbers for the Capital Campaign reported last month are incorrect. The correct numbers are: Pledges from Capital Campaign II stand at approximately $750,000. The combined pledges from Campaigns I and II, not including the Earl Morgan bequest, are $1.7 million. From both Campaigns $701,150 is yet to be collected.

Charles Haskell chaired the board meeting October 11 and announced that the Men’s Group rummage sale netted $2,600 for the church. The November 8 board meeting will be held in the blue house next door since Forbes Hall will be in use as a polling site on Election Day.

Ron Crane reported for the Building Committee that results from the parking survey indicate that twothirds of those reporting parked in the UCLA lot that day. He also reported that the City Council hearing on our building permit has been postponed from November 8 to November 22 to accommodate availability of the complainant.

Peter van den Beemt reported for the Music Committee that four “Stevenings” (music appreciation events) and four performances by the Louis Durra Jazz Trio will be held this year. New this year will be “Church Talent Services,” at which members of the congregation will share their musical skills during Sunday services. Musicians can sign up at the music table in Forbes Hall on Sundays.

Marie Kashmer-Stiebing, Congregational Administrator, read a report for the treasurer, Carol Agate, and finance chair, Warren Mathews, concluding that “For the time being . . . we seem to be doing quite well.”

Charles Haskell reported for the Bylaws and Policies Committee that numerous small changes to more accurately reflect changes in church functions and changes that will reflect church goals are under consideration. Pat Wright requested that the Membership and Development Committee be included in meetings that consider the organizational chart and/or the role of the Nominating Committee.

Marie Kashmer-Stiebing reported that membership is now 464. There were two resignations in the past month, resulting in a drop of $480 in expected income.

Janet Goodwin reported for the Religious Exploration Council on the activities related to classroom teaching support, event planning, programming, and making RE visible to the congregation.

Catherine Farmer, Director of Religious Education, reported that 123 children attend regularly, and 25 who have attended in the past are expected to return. She also reported that an RE workshop featuring the UCLA Campus Ministry was held in Forbes Hall.

Marie Kashmer-Stiebing reported that the police, having received reports from neighbors about the homeless people in our courtyard, provided a letter for a church representative to sign that would enable the police to remove unauthorized people from the courtyard. The letter was signed and the required “No Trespassing” signs were posted.

Marie Kashmer-Stiebing is seeking volunteers to staff the office on Sunday morning.

— Gerrie Lambson

October, 2005

At the September 13 meeting of the board, Alison Kendall, chair of the Building Committee, presented her plans for a presentation to the Santa Monica City Council in response to the appeal of the approval of our building permit by the Planning Commission. The appeal was scheduled for November 8 but has been postponed. Alison pointed out that residents complain about street parking problems on weekday evenings as well as Sunday. She has a strategy to increase use of the UCLA 16th Street garage on Sundays and has contacted other possible alternative parking resources.

Since Alison needs to be able to show good-faith efforts at the council hearing, the board voted to authorize the Building Committee to enter into agreement with UCLA to use its garage after 6:30 p.m. on Monday evenings and on other days and evenings when meetings with a large attendance are scheduled. The church will be required to pay for the attendant at the garage; however, plans will be made to share those costs with renters.

Costs continue to escalate for the building project. Alison presented a revision of the phases of the plan:

• Move the blue cottage (1248 18th Street)
• Construct the west RE wing and remodel the kitchen
• Expand the Sanctuary
• Construct the north RE wing (including nursery)

Consensus was reached to accept the revision. The cost estimate is now $2.1 million, or $1.75 million without phase four. There are now funds on hand to complete phases one and two.

Ron Crane reported that the Capital Campaign has received approximately $750,000 in pledges; when combined with the first campaign, that is a total of $2.3 million in pledges. About $736,000 has been collected to date from both campaigns.

Membership in the church now stands at 466.

Warren Mathews reported that Anne Cadwell has resigned as Finance Committee chair because she is moving to Oakland. Ofelia Lachtman has agreed to serve as acting committee chair until a permanent appointment can be made. The board ratified the appointment.

Warren also reported that we are close to budget at this time, with an expected year-end deficit of about $1,100. While investment income is up because of market conditions, there will be a cost overrun of about $4,500 because of hiring a new full-time assistant in the office.

Kathy Cook has agreed to fill the vacant seat on the Bylaws and Policies Committee.

Catherine Farmer, director of religious education, reported that the Intergenerational Labor Day service was a success for all. She organized RE Volunteer Training on September 10, with a joint session in the morning and afternoon sessions covering ways to enliven a lesson, uses of art, social justice, and advising youth. The plan for the first part of the year will have Worship Sunday on the first Sunday of the month and will focus on the Fourth Principle, "A free and responsible search for truth and meaning," in all classes on the last three Sundays of the month. January will be the first intensive "Social Justice Month." Starting in February the classes will focus on the Fifth Principle, "The right of conscience and the use of the democratic process within our congregations and in society at large."

Catherine also presented her professional goals for the year that include developing a two-year program for 6th and 7th grades in "Neighboring Faiths," with this year’s lessons and activities covering faiths that were not covered last year. She also plans to work with the RE Council to fill vacant spots and to improve classroom support.

Marie Kashmer-Stiebing, Congregational Administrator, reported continuing problems with people sleeping and loitering in the courtyard, which requires greater maintenance. The police say they can do nothing unless we put gates at all entrances.

Marie has created systems to pay all taxes electronically. She revised and wrote job descriptions for office personnel, which were approved by the Personnel Committee and the Board of Directors. She continues the search for an office assistant.

Steve Wight reported an exceptionally large number of new people joining the choir, and that they seem to be a group of experienced singers. Preparation of the CD of "Songs of Social Conscience" moves forward with songs by the choir, original compositions by Louis Durra, and songs by Julie Millett. Peter Van Den Beemt is scheduling four "Stevenings," four jazz concerts by the Louis Durra Trio, and the choir’s Dining for Dollars event.

— Gerrie Lambson

August, 2005

There were several reports from committees at the July 12 board meeting. Marsha Smith reported for the Long Range Planning Committee. Addressing issues of membership and leadership have been most useful in organizing thinking. The committee has created a “work-in-progress,” a map of activities in a logical progression from being a visitor to becoming a leader in church management. Recommendations to facilitate this progression of member participation include:

• Create visibility and awareness of Church programs and the framework and structure of Church programs
• Rationalize existing programs and where appropriate reduce redundancy or “status quo” programs
• Sustain existing programs and develop new programs
• Coordinate programs as part of developing new leaders

Jacki Weber reported that the Stewardship Committee has been developing a program to increase members' understanding of the relation between their contributions and the church’s ability to meet the needs of members and the need to maintain the church organization.

Jerry Gates, reporting for the Personnel Committee, presented office job descriptions, which led to discussion of work to be done and staff needed to do that work. It was agreed that Marie Kashmer-Stiebing is to have Saturdays and Sundays off, and the office is to be staffed by volunteers on Sunday.

As the Church had not yet met with the Santa Monica Planning Commission at the time of the meeting, it was optimistically planned that, after the City’s expected approval on July 20, we would have a congregational meeting on September 11 to approve construction, and groundbreaking on September 18.

Marie reported that church membership stands at 466. Carol Agate, Treasurer, reported that we had a deficit of $19,077 against a budgeted deficit of $17,189. Major unanticipated expenses were gardening for the new property and additions to the sabbatical fund.

Marie reported that codes to differentiate members who wish to receive printed copies of the newsletter from those who wish to receive electronic copies have been set up. Also, that a study of the cost of outsourcing the Church’s bookkeeping and accounting indicates that outsourcing is expensive. In the meantime, Warren Mathews is assisting with deposits and pledges and Marie is writing checks to pay bills and make reimbursements.

— Gerrie Lambson

July, 2005

At the June meeting, the board approved allowing the UU Service Committee to contact members of our congregation to ask for funds for UUSC’s worldwide projects.

It was unanimously approved that we discontinue participation in the state unemployment program, replacing it with a severance policy and fund. As a church we are entitled to an exemption.

The board reappointed the Bylaws and Policies Committee, which consists of three board members (Charles Haskell, Carol Agate, Melinda Ewen) and two members of the congregation (John Fels, John Agnew). Warren Mathews, who has been the institutional memory for the committee, has resigned, so a new member will have to be found.

Ron Crane reported that the current Capital Campaign is at about the halfway point with around $551,000 pledged. A table has been established in the courtyard for those who have not yet pledged. It was pointed out that expenses of the campaign are well below budget, largely because Ron’s management has made it unnecessary to hire a consultant.

Alison Kendall, Building Committee Chair, said that the City Planning Commission hearing will now be held on July 20, and that the building project target is $2 million, which is the total of the past and present Capital Campaigns.

Hillary Price has been appointed to the Finance Committee, Hillary is a financial planner employed by American Financial Services.

Carol Agate, Treasurer, reported that the current deficit is approximately $16,550. Final figures will be available at the end of June.

The Rev. Judith Meyer reminded the board that summer services, which consist of one service at 10 a.m., begin July 3 and continue through September 3. She traveled to Cambridge, MA, for the ordination of Susan Conrad and will participate in the ordination of Stefanie Etzbach-Dale on June 19.

Catherine Farmer, Director of Religious Education, reviewed Sunday service RE Ceremonies. In the RE ceremony on June 3 each class presented something about what the Second and Third UUA Principles mean to them. The May 22 Coming of Age ceremony was attended by a packed audience at both services. The 8th graders participating were Nicky DePaul, Hannah Groezinger, Jordan Paddock, Tommy Nunan, Natalie Storey, John-Michael Lisovsky, Alyssa Wood, Karra Maas-Ruane, Conner Nannini, Casey Zierler, and Alex Rosenthal. Thanks were given to advisors Barbara Kernochan, Mel Horan, and Gary Kinsinger, as well as to the mentors. In addition, there was a Bridging Ceremony on June 12 recognizing this year’s graduating high school seniors and reminding to the congregation that we should include these young people in all activities.

Catherine also described summer activities. The summer program will be on people and cultures of different time periods. Preschoolers will examine the five senses — seeing, hearing, tasting, smelling, and touching. Catherine has recruited a team of RE teachers for the coming year. Annual training for teachers will begin on Saturday, September 10.

Church Administer Marie Kashmer-Stiebing reported that we lost three members who moved, but gained five new members for a total membership of 467. She hired Mark Dwyer as the new weekend sexton, and she is seeking a bookkeeping firm or individual to replace Steven Andrews, who has resigned. Marie attended a training program for our new Lanier printer/copier/scanner/fax machine.

The Music Committee reported several achievements. It presented a successful and well-attended concert on May 21. In addition to the choir, there were performances by Bronwen Jones, Julie Millett, and Pete Snell. June 26 will be Choir Appreciation Day, with beautiful music at both services.The last music event of the year was a sparkling jazz concert by the group led by our own Louis Durra. Plans for next year include a series of jazz concerts and four “Stevenings” events.

Choir and church member Wally Giffen has been commissioned to create a piece for the choir, which will be presented in the fall. Judy Schonebaum is working with others to present a teach-in at the Watts Labor Center, which will use Director of Music Steve Wight’s arrangements of anti-war songs.

At Pat Wright’s request the mission and authority of the Long Range Planning Committee was explained: the committee’s function is to make a report and submit recommendations for board approval. Members of the committee include the Rev. Judith Meyer, Pat Wright, Rebecca Crawford, Carol Kerr, Edna and Phil Bonacich, Greg Poirier, and Laurel Bleak and Marsha Smith. Issues considered by the committee include funding, increased expectation of members, increased involvement of members, and increased leadership and management responsibilities.

— Gerrie Lambson and Melinda Ewen

June, 2005

At its May 10 meeting, board members approved expenditures of $70,000 for the Building Committee to take the next steps in the building program.

They approved Church Administrator Marie Kashmer- Stiebing’s new job description for the Weekend Sexton position, so that she can move forward with filling the position.

The board members agreed to participate in Sunday Services by doing welcome and announcements. This added lay participation in the service will give members more exposure to those who manage our church. The Rev. Judith Meyer reported that Anita Brenner and Michael Eselun trained a dozen volunteers and matched them to “buddies” as part of the Telephone Outreach Program.

Catherine Farmer, Director of Religious Education, reported that the Empty Bowls Project collected $900 to benefit the Westside Food Bank as this year’s Social Justice Project by our young people. Hinduism was the interfaith study for 6th and 7th grades. Smitha Chandrabose shared her spiritual journey and Sanjeev Jain led a tour of the Malibu Hindu Temple. Thanks to Pam Teplitz for coordinating transportation.

May 22 marked the graduation of 11 students, the largest Coming of Age class this church has ever had. Each 8th grade graduate presented a personal credo in a service designed by the group.

Classes are developing plans to present their activities during the June 5 Sunday Service. Plans continue to have a Travel in Time program this summer to explore religious beliefs in many times and places.

Marie reported that church membership is now 465. She met with committees related to administration and met with representatives of two accounting firms to explore outsourcing some functions.

Marie supervised a Saturday work party for inside and outside maintenance. She also supervised electrical modifications and installation of a new copy machine to produce church documents, such as the annual meeting packets, and to produce the newsletter in-house as part of the cost cuts for a balanced budget.

— Gerrie Lambson

May, 2005

The board meeting on April 12 primarily addressed planning measures for the congregational meeting on May 15. The slate of candidates for the Board of Directors and Nominating Committee was submitted by Kathy Cook as chair of the committee. The agenda for the meeting and two changes in the proposed restatement of the bylaws, as presented by Charles Haskell, were approved.

The major point of discussion was the interpretation of the balanced 2005-06 budget prepared by the Finance Committee. Warren Mathews, as chair of the Finance Committee, contends the balanced budget for next year is a one-time fix that does not address the long-term issue; others take the view that the balanced budget for next year is a positive step and can be emulated in future years. It was broadly felt that it is important that both points of view be presented at the annual meeting and that it is vital for all members to participate in the budget decision.

The Rev. Judith Meyer reported that she led orientation for nine new facilitators for Covenant Groups in the Small Group Ministry program on March 19. Four of these will co-facilitate two groups to begin the end of April or early May. The others will be available to start new groups in the summer or fall.

Judith also reported that 15 people are involved in the Telephone Outreach Program. Judith, Anita Brenner, and Michael Eselun conducted training on April 2. With the help of Carol Agate, Judith completed the application to the Spirit Level Foundation for a grant that could bring up to $25,000 that can be used for UU building and growth programs.

Judith has accepted the resignation of Jane Machnik as chair of the Adult Religious Growth and Learning program. The small response to courses offered this spring does not justify the cost and effort to produce the program and catalog. When Judith returns from her sabbatical on January 1, 2006, she plans to renew attention to the adult religious education program.

Catherine Farmer, Director of Religious Education, reported that children involved with the Social Justice Program completed bowls and sold tickets for the Empty Bowl luncheon, which will provide funds for the Westside Food Bank. Planning is underway to provide a summer “Travel in Time” RE program, which will extend last year’s successful cultural programs to cover life and culture in many places at many times.

The Junior and Senior High OWL (Our Whole Lives) program was completed in April, and the Junior High program had a graduation ceremony.

UUCCSM will be hosting the Pacific Southwest District (PSWD) training for new OWL leaders in October.

— Gerrie Lambson

April, 2005

Instead of its regular monthly board meeting, the church board met on Saturday, March 5, together with the Finance Committee, the Stewardship Committee and the senior staff, for a facilitated mini-retreat focused on the budget problem. The group brainstormed the church’s priorities and sought solutions for the problem of our routine deficits. The outcome of that meeting served as the basis for the discussion by the congregation on Saturday, March 19.

March, 2005

As chair of the Bylaws and Policies Committee, Charles Haskell presented proposed changes in the bylaws. The board approved changes that affect the way it makes decisions outside regular meetings, adding some sections and deleting others. The board approved a motion to recommend that the new draft of the bylaws be presented for a congregational vote at the annual meeting in May.

Other issues under study by the Bylaws and Policies Committee include the board’s relationship to committees, participation by nonmembers in church governance activities, and the possibility of permitting proxy voting at church business meetings.

The Rev. Judith Meyer reported that she is working with Anita Brenner to organize a “Telephone Reassurance” program to recruit members to do telephone outreach to other members of the congregation who are socially isolated or frail. Judith and Anita are organizing program guidelines, training, and outreach to those who might participate in the program.

Catherine Farmer, director of religious education, reported that Principle 3, acceptance of one another and encouragement to spiritual growth in our congregations, will be the basis for all education and activities for the remainder of the RE school year. The Social Justice program has led to creation of 100 clay bowls for Souper Sunday, with the leadership of Margot Page, Ellen Levy, and Janet Goodwin.

Catherine also reported that the junior high Our Whole Lives (OWL) program is the largest this year, and the first offering of the senior high level is close in numbers. There is also a junior high parent class. We are one of only a few UU churches to offer all five programs from first through twelfth grades and adult.

After tallying the number of members who have resigned or whose membership has lapsed, and the number of newcomers who have joined the church, Administrator Marie Kashmer-Stiebing reported that the church membership is now 456. As of the end of January this year, we continued to operate with a deficit budget, but pledges are 97% collected to date.

Marie reported that there were leaks in the office after the last round of storms. It took the combined efforts of Jose Ruvalcaba, Alison Kendall, and Stu Moore, working with Turk O’Conner, to solve the problem. Marie has asked the Executive Committee and the Building Committee to suggest a strategy to solve such problems more efficiently.

Steve Wight reported that the major musical events, except for Louis Durra’s jazz concert this month, are complete for this year, and the choir is working on its Dining for Dollars event. Three new members joined the choir last month, and a professional guitarist, Pete Snell, will participate in the music program.

— Gerrie Lambson

February, 2005

Over a year ago, the board established a Bylaws and Policies Committee and charged it with doing a complete review of the church’s bylaws. The purposes of this review were (1) to make the bylaws reflect the actual organization and function of the church today, and (2) to eliminate from the bylaws items that should not require congregational approval to be changed. At the January 11 board meeting, committee chair Charles Haskell announced completion of this task and circulated a proposed update of the entire bylaws document. No decisions were made at this meeting; the draft will be studied in preparation for the next meeting.

Carol Agate presented a schedule of building and construction for the stages of our building program. Since almost every step of the process requires approvals from Santa Monica city agencies, including the Planning Commission, the Architectural Review Board, and possibly the Landmarks Commission, the times for specific steps in the process can be scheduled only approximately.

Marie Kashmer-Stiebing has worked with Karl Lisovsky to replace the choir rail. She gathered information about insurance, and it was decided to extend the contract with Church Mutual Insurance. Marie was pleased that the UUSC holiday cards sold out so quickly. She plans to order more next year.

The Rev. Judith Meyer reported on plans to provide ministerial coverage during her sabbatical from September through December 2005. She met with Anita Brenner to discuss the next steps to be taken after disbanding the Caring Committee (different from the Caregivers’ Support Group). Judith is also working with the Covenant Group implementation team to schedule another facilitators’ training session.

Catherine Farmer, DRE, has established an “RE Shining Star” program to recognize the contributions of the volunteers to the program. Catherine and the RE Council are preparing a safety program and policy document to be presented to the Personnel Committee this month. The Social Justice Empty Bowls project was scheduled to begin January 23 when the young people are to start crafting the bowls. Mentors and their young people will be attending a “Rites of Passage” event at Skirball Center on February 6.

Steve Wight is planning the next Saturday evening music program on February 26—a “Stevening”—and is working with Peter van Den Beemt to continue the successful sale of CDs of past choir performances.

—Gerrie Lambson

Board Members’ E-mail Posts Open to All Church Members

The church board has set up an e-mail list for communication between meetings. In keeping with our policy that all board meetings be open to church members, all discussions on the list are also open. If you would like to subscribe to the list, go to http://seven.pairlist.net/mailman/listinfo/uusm-board. Fill in the form with your name, e-mail address, and a password of your choice. (Be sure to write it down.) Then click “Subscribe.” This list is designed for discussions among board members and professional staff. Subscribers who are not board members are invited to read the messages. They can respond to any posting by sending a personal e-mail to the board member who posted the message, or to any other board member.

January, 2005

President Carol Kerr reported on the closing of the sale of the 17th St. property for $1,100,000. (See story on our Building page.)

Warren Mathews presented information on the church’s recent pattern of increasing budget deficits. For a number of years our total expenses have increased fairly steadily at about five percent per year, but for the last few years our annual increases in income have been substantially less than that. This year, the approved budget included a deficit of $18,000, currently forecasted to be $30,000. Yet the total income is actually lower than it was last year. There was wide-ranging discussion of the problem with no immediate resolution, but with reaffirmation that a long-range planning task force should be established to consider the impact of this situation along with that of the impending construction and remodeling program.

The Rev. Judith Meyer reported that she is making plans for her sabbatical, probably to be taken from September to December 2005.

Catherine Farmer, DRE, reported that she is working with the nursery staff to create goals to improve the nursery program. The aim is to make the nursery more welcoming to adults who accompany the children and to improve the content of the program. The sixth, seventh, and eighth grades have completed their exploration of Judaism and Catholicism. Next they will be visiting the United Methodist Church in Santa Monica.

Marie Kashmer-Stiebing reported that membership is 477 after the loss of two members and the addition of six.

Stuart Moore and Jose Ruvalcaba spent four days cleaning under the structure and replacing wiring to the furnaces to solve the heating problems and give access to the plumbing below the building. Marie coordinated and worked with the Saturday work group in which Anne MacQueen washed and organized every toy in the nursery closet, Karl Lisovsky installed a lock on the closet in Room 6 and painted the room, Marv Pulliam installed a lock on the RE supply closet, and Ren Renshaw painted the wall of the sanctuary nearest Forbes Hall. Marie also compiled the church directory and made it available for corrections by members.

Steve Wight reported that the second evening of “Stevenings” on the life of J.S. Bach was well attended and he plans to present two more this year. Choir members are busy planning their Dining for Dollars event.

—Gerrie Lambson

December, 2004

Board member Pat Wright led the meeting. President Carol Kerr sent word that more bids are coming in on the sale of the 17th Street property. All bids are in the $1 million range. It is not uncommon for purchasers to have a period in which to withdraw a bid, and the possibilities for a successful sale look very good.

The board approved a resolution introduced by Charles Haskell, chairman of the Bylaws and Policies Committee, to clarify the meaning of “contribution-of-record.” There was discussion of the elimination of the post of Treasurer, but no decision was made. The board agreed to move forward in creating a Long-Range Planning Committee.

The Rev. Judith Meyer held a newcomer orientation in October and met with the Building Design working group to plan for presentation to members of the congregation.

Catherine Farmer, DRE, reported on a successful UNICEF carnival. Beverly Alison arranged food for the event and Alicia Van Ooyen coordinated setup and cleanup. Children in each class successfully completed their portion of the event. Because of small RE class size in the early service, 9 a.m. preschool and K-1 classes have been combined, with K-1 continuing to participate in the Worship and Social Justice Sundays.

Marie Kashmer-Stiebing reported that membership now is 473. Marie has been working with Stu Moore to check the furnaces and make repairs when necessary and with the gas company to check all gas appliances for function and safety. Marie also organized a relatively small work party during which José Ruvalcaba, our Sunday sexton, sorted and cleaned the 17th Street garages; Jennifer Westbay set up breakfast and cleaned pews; Stuart Moore worked under the building; Tom Ahern cleaned furniture and cabinets; and Karl Lisovsky finished assembly of office furniture as well as prepping the office for future work there.

The next annual congregational meeting was scheduled for 12:30 p.m. on May 15, 2005.

—Gerrie Lambson

Board Meets Monthly; Members are Welcome

Our church’s Board of Directors meets the second Tuesday of every month at 6:30 in Forbes Hall. The next meeting will be on December 14. Members are invited to attend. A tentative agenda is posted online one week before the meeting, and on the door of the office.

November, 2004

At its emergency meeting in September, the board established responsibilities for the sale of the property on 17th Street. Responsibility for signing all documents was assigned to Carol Kerr, our president, with decisions to be made in consultation with Patrick McGuire and Warren Mathews.

At the board’s regular October meeting: Marie Kashmer- Stiebing, Administrator, reported that she had met with Seventh Day Adventists to settle the contract for use of their facilities for our religious education program. In September Marie organized work party volunteers and extra garage sale volunteers in cleaning tables and windows in Forbes Hall and patching the plaster in the kitchen and sanctuary. She is working on cross-training everyone in the office so there will be no problems when one person is away. The office staff thanks Carol Agate for contributing beautiful, functional, and privacy-providing office furniture.

Pledge collections are still behind, but that problem should correct itself as people get ready for the new church year. There is concern that we continue to operate on a deficit budget. The board voted to combine the offices of treasurer and chair of the Finance Committee, subject to study of the bylaws and policies to determine whether the combination is allowed.

Catherine Farmer, DRE, invites church members and the board to attend Religious Education Council meetings to be held from 12:30 to 2 p.m. on the second Sundays in November and December. The social justice project, “Empty Bowls,” will be extended through the church year. The young people will make, decorate, and glaze the bowls, and guests at a fundraiser will pay for the soup and to take the bowl with them. Proceeds will go to the Westside Food Bank. The 7th and 8th graders launched their interfaith program with a Shabbat dinner and attended services at Beth Shir Sholom. YRUU groups are interested in joining them in visits to neighboring houses of worship.

Steve Wight, Music Director, reports a continuing need for male voices in the choir. Steve is working with Music Committee chair, Peter Van Den Beemt, to prepare music appreciation evenings that will provide a relaxed exploration of such questions as “Does music mean anything?” and “Is music a universal language?”

Charles Haskell, Faith in Action Chair, reported that the congregation voted to continue support for projects concerning hunger, economic justice, peace, and aid to the homeless. There was also strong support for the UU Legislative Ministry, particularly in supporting same-sex marriage and healthcare legislation.

—Gerrie Lambson

October, 2004

On September 14 the first item of our church board’s business was Marv Pulliam’s presentation about Small Group Ministry and the nature of the Covenant Groups. The board approved a motion to make this ministry a recognized function of the church.

Marie Kashmer-Stiebing, church administrator, reported that pledge receipts are currently behind projections but that a summertime drop is usual. Two expenses that were not anticipated and are therefore not in the budget include greater gardening costs because of the need to hire a new gardener due to the addition of the 18th Street property and the Sunday rental of two classrooms from the Seventh Day Adventists due to our own limited Religious Education space.

Current membership is 476.

Director of Religious Education Catherine Farmer reported that the young people learned about Korea, Spain, and Peru this summer. Everything is in place for the coming year except for the need for a few additional volunteers. The classroom space problem was solved by renting the two classrooms from the Seventh Day Adventists.

Director of Music Steve Wight reported that the August hymn singing sessions were well attended and appreciated.

Peter Van den Beemt said that there will be a music table after services to make it possible to learn about the music program and to make it easier to join the choir. Male voices are seriously needed for the choir. The music table will also have for sale CDs of some memorable choir performances.

– Gerrie Lambson

August, 2004

Congregation to Vote on a Banner Policy

The church’s Board of Directors meeting on July 13 started with a lengthy discussion of the banner resolution. It was decided that a general policy on displaying banners will be presented to the congregation and voted on first. Then there will be a vote on the resolution, tabled at the May congregational meeting, to authorize a banner supporting gay marriages.

On behalf of the Finance Committee, Warren Mathews announced the purchase of five new computers after it was learned that we had money left in the budget. Our outdated computers have been frequently breaking down, crippling operations in the office.

The board approved the Personnel Committee’s recommendation of a bonus for Marie Kashmer-Stiebing, church administrator. During most of the fiscal year she has been managing without the authorized office assistant. An example of her spectacular devotion to the job happened after she had connected her home computer to the church’s cameras and thereby caught a vandal in the act. She called the police, and he was arrested.

The board endorsed the Bylaws and Policy Committee’s proposed bylaw amendment stating the purpose of the bylaws. It adopted the mandate that church board and committee meetings be announced and open to all members, and a policy that church activities have priority over non-church activities in scheduling use of the facilities. A proposal regarding the required minimum financial contribution to the church was tabled for further information.

The church’s contract with the Rev. Judith Meyer was amended to conform to the way she has actually been taking her sabbatical time — in short segments instead of half-year periods.

The Building Committee’s request for approval to spend another $15,000 was denied. No more expenditures will be made until the congregation approves a plan of action.

Treasurer Carol Agate reported that we ended the fiscal year with $4,381 more than had been budgeted. The reasons on the income side of the ledger were substantial pledge payments in the last few months (probably due to the mailing of reminders), extra rental payments in June, and an extraordinarily successful Dining for Dollars, which brought in $6,000 more than budgeted. On the expense side, we had budgeted for a director of religious education starting in July, but Catherine Farmer was not able to start until October. Finally, the hiring of an office assistant was delayed for almost the entire year.

Three members have joined the church since the last report, and two members have died.

The board approved Gini Courter as a nominee for the office of moderator of the UUA.

—Carol Agate

July, 2004

Board Considers Accessibilities Needs: a Portable Mike and a Scent-free Area

The church needs a portable microphone for congregational meetings and other events, says the church’s Accessibilities Task Force. The board of directors heard the task force’s report at their meeting June 8 and asked Jim Cadwell to research the issue and make a recommendation on what to purchase.

The committee also suggested the establishment of a scent-free seating section in the sanctuary. The area near the entrance to Forbes Hall was selected for use on a trial basis.

In other business, the board appointed Patrick Barbush as UUA/PSWD Representative on behalf of UUCCSM, charged the Bylaws and Policies Committee to continue its review of bylaws and policies, and decided to publish amended church bylaws on the UUCCSM website. The board tabled until the July meeting a motion to endorse the posting of a banner outside the church with the slogan “Civil Marriage Is a Civil Right” so Interweave could present a precise recommendation on the banner and its placement.

—Ron Crane and Paula Bernstein

June, 2004

Board Sets Meetings on Our Building Plans; Decision on Options May Come in September

Should we sell the 17th Street property for cash to begin building on our newly-acquired adjacent 18th Street property? This question and others will probably be decided by the congregation in September, after three meetings to discuss all the issues and alternatives.

At its May 11 meeting, the church’s board of directors decided to schedule town hall forums about building options on Wednesday, June 2, at 7 p.m. in the sanctuary, on Saturday, June 19, at 1 p.m. at de Benneville Pines, and on Sunday, July 25, at 11:30 a.m. in the sanctuary – all to prepare for a decision at a special congregational meeting on September 19. Barbara Kernochan and the Building Committee recommended that the board of directors schedule the town hall forums and the special congregational meeting on September 19. In other action at the board meeting, the Rev. Judith Meyer reported that the Committee on Ministry has three new members: Judy Federick, Anne Gustafson, and Shawn Kerr.

At the suggestion of Carol Agate, the board agreed that those wishing to address the annual meeting assembly must use a microphone.

The treasurer’s report, in a new format generated by the Church Windows program, noted in particular a $6,000 expense for security cameras. Ten persons have signed up for automatic check debit service to pay their pledges, and after the church is on this program for three months, we will no longer have to pay the small service charge for each enrollee, allowing us to manage the transactions ourselves online.

Current membership totals 472, with pledges from new members during the past month an aggregated $2,700.

The board approved the donation of all the May 16 non-pledge collection to Meadville Theological Seminary in honor of nine months of service of our intern minister, Stefanie Etzbach-Dale, who received her pastoral training there.

Pat Wright, first vice president, conducted the meeting in the absence of Carol Kerr, president.

—Melinda Ewen and Paula Bernstein

May, 2004

RE Council Report: Beth Rendeiro presented the annual RE Council report. 138 students 79 adult volunteers 9 Coming of Age students This is the largest number of Coming of Age students in recent history. These young people will join the UU high school group YRUU next year.

Finance Committee:Warren Mathews presented the proposed budget for 2004-05. In accordance with board direction, the committee looks for increases in income to cover the $17,000 deficit rather than cutting programs, which include an average 2 percent increase in staff salaries. A program to increase pledge income is being developed, the first step of which is to send monthly pledge statements. Passing another deficit budget, as has been done for several years, was discussed. The motion carried with eight affirmative votes, one negative vote, and one abstention. The appointment of Anne Cadwell as a member of the finance committee was approved unanimously.

Bylaws & Policies Committee (BPC):Warren reported that the BPC has prepared four bylaws amendments for potential presentation to the congregation in May to be added to the six already approved for presentation. Discussion ensued about the large number of bylaws amendments and policy proposals presented by the BPC, the history of the appointment of the BPC as a subcommittee of the board, and the membership of the BPC (accepted by the board at their January meeting). In response to questions about how the BPC has been functioning, a motion was made to affirm that the BPC be entirely advisory to the board, that it have no output except to the board, that it be free to seek or accept agenda suggestions from any source, and that its membership not be limited to members of the board. The motion was tabled and the issue was remanded to the executive committee. A bylaw amendment recognizing ARGL received lengthy discussion. It included the role of RE in a “life-span” program, as is common in our denomination, as a combination of the RE and ARGL programs under single administration. The motion to include ARGL in the bylaws failed with eight negative votes and two abstentions. An update of the policy concerning the hiring and dismissal of non-ministerial employees was approved. There were seven affirmative votes and two abstentions. A policy concerning the use of church financial resources was approved. Among the purposes of the policy is to establish standards of openness in accounting, providing that expenditures not be moved between line items, that wishes of donors of major gifts be fully respected, and that the board not attach restrictions to large gifts not imposed by the donor. The motion carried with six affirmative votes and one abstention.

Ratification for Hiring new Administrative Assistant: Marie Kashmer-Stiebing reported that Marti Bercaw, who has graphic design experience, is her selected candidate for the administrative assistant position in the church office. Her hiring was unanimously approved.

Nominations for Committee on Ministry (COM): Judith distributed ballots containing names of ten potential persons to serve on the COM. There are two vacancies on the committee, and one additional member is being added. Karen Raiford will remain on the committee as a member, as will Jerry Gates as board liaison. Board members each marked three choices for appointment. Judith will personally contact those receiving the most votes to invite their service.

Accessibility Committee Report: Carol Agate presented the committee’s proposals for actions to improve accessibility to our programs for persons of various abilities. The board agreed to placing a sign on the piano in Forbes Hall asking that it not be played during coffee hour. Discussion of the distribution of large-size orders of service and hymns will be discussed with Marie. Consideration of setting aside a fragrance free section of the sanctuary was postponed.

Treasurer’s Report: Carol Agate reported that pledge receipts are ahead of schedule since monthly reminders have been mailed, while expenses are behind schedule because of savings on staffing due to two positions being unfilled for part of the year. But large expenses are anticipated to update the security system and to purchase new computers.

Membership Report: Current membership is 473. Pledges from the new members during the past month are an aggregated $2,200.

Staff/Committee Report Highlights: Judith Meyer reported that Edna Bonacich is working to establish a group to study anti-racism and anti-oppression.

Marriage Equality Banner: Ron Crane presented a proposal from Interweave that a banner be prepared similar to that displayed at UUA in Boston in support of marriage equality. The banner would be displayed on the front of our building for an undetermined length of time, but is expected to be for several months. A prototype design was exhibited. The board unanimously voted to present the proposal to the congregation at the annual meeting.

Delegates to PSWD Assembly: Carol Agate reported that those asking to represent our church at the PSWD Assembly in Ventura on April 23-24 are Bonnie Brae and Patrick Barbush. Jerry Gates said he may also attend.

Appreciation to Bill Anderson: The board expressed enthusiastic appreciation to Bill Anderson for the gate and sidewalk leading to the new 18th Street property.

Estate Sale: Carol Agate reported that the men’s group was considering organizing an estate sale as a capital campaign fundraiser. A July date is being considered.

— Melinda Ewen

April, 2004

Minister’s Evaluation
The board went into executive session while Audrey Lyness reported the results of an interview process conducted by the threemember Committee on Ministry team. The consensus was overwhelmingly positive. Judith and the COM were congratulated on their work. Suggestions were made about increasing the size of the COM next year and rotating terms.

Personnel Committee
Pat Parkerton reported that job descriptions for all staff will be ready for board review next month. John Eger was added to the committee.

Nominating Committee
S.J. Guidotti reported that all candidates for office to be elected at this year’s annual meeting in May will be receiving a series of five questions, the answers to which will form the basis of an annotated ballot.

Bylaws & Policies Committee (BPC)
A bylaws amendment for establishing a Religious Exploration Council was approved for submission to the congregation at the annual meeting in May. The board approved the revision and updating of the policy allowing our building to be used as an emergency shelter for neighboring healthcare facilities. Carol Kerr asked the BPC to consider a shorter notice requirement for special congregational meetings.

Finance Committee
Warren Mathews expects the 2004-05 budget to project a deficit of around $12K, which is less than previously expected, due in part to the excellent trend in Dining for Dollars receipts.

Purchase of 1248 18th Street Property
Carol Kerr was thanked for her leadership in this project. For the complete story, see the Features Page.

Treasurer’s Report
Collection of pledge receipts has improved greatly in the past month owing to a pilot mailing of pledge statements. Beginning next month there will be an option to have pledge payments made through automatic withdrawals from bank accounts. The capital campaign account has $1.2 million paid of $1.5 million pledged.

Membership Report
Current membership is 462. Pledges from the new members during the past month totaled $3,000, which exceeds the $1,500 per month average that was assumed in predicting pledge receipts for the year.

— Melinda Ewen

March, 2004

Bylaws & Policies Committee: Six proposed bylaws amendments were presented, and were endorsed by the board for presentation at May’s annual meeting: 1. Role of administrator to be updated to include administration of finance and personnel policies, and Administration Committee to assume responsibility for building and grounds functions. 2. The Nominating Committee to have six members rather than seven, none of the six being a current board member. 3. Mid-term vacancies on the board to be filled by the Nominating Committee rather than the board itself. 4. Board members-at-large who are filling unexpired terms to have the three-term limit start with their first elected full term. 5. Church membership to be available to Coming of Age graduates regardless of their grade level. 6. Security bonding requirement for those handling our savings and investment accounts to be made more specific. Consideration is being given to requiring at least one member of the Nominating Committee to be a past board member, to provide an experienced perspective. Definitions of benefits for members, friends, subscribers, and guests, and an updated budget development procedure were approved, and an updated organizational chart including a new Endowment Committee was presented for consideration.

Membership report: Memberships of 33 congregants have lapsed since they made no financial contribution during the past year. Current membership is 457.

Treasurer’s report: Pledge receipts are $9,700 behind budget at this seven-month point in the fiscal year. The Stewardship Committee is developing monthly pledge statements to allow early tracking of past-due pledges. The committee is also arranging to make available automatic account withdrawals for monthly pledges. The Finance Committee’s first draft of a 2004-2005 budget projected a deficit of around $20,000. The Stewardship Committee proposes a leadership strategy summit concerning increasing income through better education and more involvement of church members.

Building intruder: An intruder to our building returned, disturbed bulletin boards and stole quilts made by RE children. Marie Kashmer-Stiebing is working to assess security options. Installation of digital cameras and repairing locks and doors may cost about $10,000. The Art Wall display was removed to a locked area until the situation is resolved.

Faith in Action report: Penal reform and gay marriage were issues chosen at a Town Hall meeting for study topics for GA in June.

Two interns, Mar Preston and Edith Mendez, have been hired with UU Social Responsibility grant monies. They will work on issues of a livable wage for hotel workers, who may go on strike soon.

Other business: Our intern minister, the Rev. Stefanie Etzbach-Dale, who has been ordained by a nondenominational institution, was authorized by the Board of Directors to perform weddings and sign wedding licenses.

Judith will be on vacation in Spain from February 20 to March 1.

The Rev. Beth Miller from Monterey UU will be at UUCCSM March 4 to 15 to work on a sabbatical study on capital campaigns and church organizational development.

The Personnel Committee needs to add a past or present board member.

--Melinda Ewen and Warren Mathews

Feburary, 2004

Pledges are $17,000 behind forecast

Treasurer’s Report: Carol Agate reported that $94,000 was received in December for the capital campaign fund. Operating pledge receipts for 2004 were $17,000 below the forecast. Receipts from scrip sales are less than were budgeted, stemming from the supermarket strike.

Interweave: Judy Federick presented preliminary artwork that has been selected as a design starter for a banner to be constructed by a group led by Joyce Holmen and to be used at events such as Gay Pride and within the church building. Display within the building will be coordinated with the Design and Decor Committee.

Bylaws and Policies Committee: Charles Haskell reviewed the evolution of the new Bylaws and Policies Committee since it was formed in February at the request of the board. He emphasized that the regular first Tuesday meeting is open to guests as a model of transparency that the committee is fostering. The overall goal is a three-tiered manual with hard copies available in the church office and all documents available on the church website. Input is solicited when new or changed policy is needed.

Nominating Committee: Kathy Cook reported on a project to provide biographical information about nominees to help the congregation be more comfortable about potential board members. Charles Haskell will help prepare a one-page pictorial description of the slate. In May all officers plus members-at-large— except Ron Crane, Andy Stewart and Pat Parkerton, who are in mid-term—will be elected at the annual meeting.

Accessibility Committee: An Accessibility Committee was formed to conduct a mini-audit of our building, grounds and attitudes about accessibility to the disabled. Volunteers for this group include Pat Parkerton, Carol Agate, and Carol Kerr. Additional participants will be sought through the order of service and the newsletter.

Building Committee Update: Barbara Kernochan will facilitate the January 25 Town Hall meeting to address the status of the building plans, city permit process, and capital campaign. Quarterly Town Hall meetings and regular newsletter articles are planned. Building plans have been posted in Forbes Hall. These actions are designed to increase congregational awareness of the committee’s work and to foster congregational feedback. It was also suggested that focus groups be conducted to consider design elements for the project.

Carol Agate reported that one contractor has advised us that it will be cheaper to conduct work on the new 17th St. building and sanctuary remodeling at the same time, rather than to phase the project. This may necessitate finding an alternative site to hold services and meetings for a period of up to one year.

Carol Kerr reported that speakers are being lined up for the City Hall hearing. Charles Haskell may be asked to make an address about the contributions of our church to the local community.

—Melinda Ewen, secretary, Board of Directors

January, 2004

Most of the board meeting was spent discussing the issues surrounding the allocation of the money left to us by Earl Morgan. That issue is covered in this month's Featured Articles.

Warren Mathews reported that the church has $1,660,000 of liquid assets including funds received from the Morgan fund and the pay-off of the mortgage Judith Meyer is refinancing. Investment Committee Chair Ed Field reported that historically the church has invested its liquid assets in either cash or cash-equivalents (e.g. CD’s). He presented the committee’s proposal that we invest $300,000 with a five-year horizon to achieve a somewhat higher yield. Discussion centered
on the level of risk the board was willing to consider socially conscious investments and that risk levels not exceed those described. The motion passed unanimously.

Marie Kashmer-Stiebing read the names of new and resigned members for the past month. Current membership is 487.

Treasurer Carol Agate reported that many people appreciated the capital campaign individual pledge status reports that went out this month. She also noted that investment earnings were up in November due to Morgan funds, and that building maintenance costs were running below expectations so far.

Carol Kerr reported that this year’s Christmas appeal will include a provision that 25% of funds collected would be given to Hollygrove, a shelter for abused children. This trial follows the positive model experience of the Generous Congregation Sunday service donations, which has increased overall donations.

Marie reported that the person who had been breaking into the building has been arrested. She requested the formation of an ad hoc committee to study the proposals for increasing the security of our building. Carol Kerr volunteered to participate.

S.J. Guidotti reported on the results of a survey about preferences for leadership training. The Nominating Committee has neither the desire nor budget to spearhead this effort. Carol Agate will look into ways the PSWD can help the congregation to present a workshop at our church.

Andy Stewart announced that Stefanie Etzbach-Dale’s mid-term evaluation will be conducted in January. All members are invited to provide feedback for the evaluation by emailing their experiences and perceptions to Andy.

Resolutions to reduce the number of persons authorized as signatories on our checking and savings/ investment accounts were approved.

December, 2003

Warren Mathews reported that we have received 120 pledge cards for next year, totaling $160,000. This is about 1/3 of the total number of pledges. The net increase by those pledgers already this year is 12%. If all other current pledges remain unchanged, and the new pledges that have been received are taken into account, the overall increase from 2003 would be 7%.

The 2003-04 budget assumed an 8% increase. Treasurer Carol Agate reported expenditures for guest musicians are over budget by $175. A total of $2049 was collected for district wildfire victims.

Marie Kashmer-Stiebing reported that a homeless person has been discovered sleeping in Forbes Hall on several occasions. Police think he has hidden in the building during evening events. Appointments with security agencies have been made to consider options. Discussion ensued about creating an environment of safety for our staff balanced by an awareness of not overreacting. The office will communicate expectations for closing the building with all persons holding keys.

Stefanie Etzbach-Dale reported her plans for creating Covenant Groups whose focus is relationship-building and spiritual growth. She is using a model from many other UU congregations, 80% of which report increased enthusiasm, participation and donations as a result of the covenant project. A task force is being planned to organize the training of group facilitators that will be conducted by Stefanie in the spring. The groups would begin in the fall under the auspices of the facilitators and Judith Meyer. The board consensus was to support the project.

Marie reported that Milt Holmen, long-time church historian, has retired from this position. Rob Briner, a new member, has agreed to take over the task from Milt. The board was pleased to accept this offer. Rob will work as archivist with help from Warren and Marie.

Carol Agate presented a resolution she has written in concert with many national UU leaders who want the UUA to use an open and democratic process in their meetings. In order for the resolution to be presented for vote by the delegates at general assembly next June, 15 congregations need to certify it. The board endorsed it with 10 affirmative votes and 2 abstentions.

Carol Kerr and David Knudsen reported on their work concerning implementing the goals for the board adopted at its August retreat. Three goals were adopted, and they will be a consideration in the reconstruction of portfolios for board members:
• Address insufficient income to cover operating expenses
• Increase the involvement and commitment of the congregation
• Improve our community outreach
These will be addressed at the December meeting.

Current membership is 478.

The 2004 annual congregational meeting was set for May 16.

-- Melinda Ewen

November, 2003

Youth and Adults to Join for Worker Advocacy

At its October 21 meeting the board approved a proposal for our church and other nearby UU churches to work in partnership with CLUE (Clergy and Laity United for Economic Justice) on advocacy for 4,000 low-wage workers whose union contracts with 17 local hotels expire in April.

A request for $20,000 to pay a part-time employee to help manage the project now goes to a UUA funding panel, the Fund for Unitarian Universalist Social Responsibility. Our church will be the fiscal agent for the money and use it to hire the employee if the request is granted. The project will involve youth and adult members in teaching low-wage workers how they can be more effective in negotiating with corporate employers to provide living wages, benefits, and fair working conditions. There will be no expense to our church for the employee or need to supply an office; these will be provided by the CLUE office in downtown LA.

Our recent Faith in Action issues election voted advocacy for low-wage workers a priority issue after hearing a presentation from the Rev. Alexia Salvatierra, CLUE executive director, who also spoke at the board meeting. The three main issues for the 4,000 hotel workers are health insurance, realistic and safe work quotas, and coordinated contract expiration dates. According to Alexia, a study completed in 2000 found that over 30% of the families in Los Angeles County are “the working poor,” with an adult employed full time but not able to cover the costs of food, shelter and basic medical care. In 1970, she added, the average CEO in the United States earned 30 times the salary of the lowest paid worker; today, it is 561 times that salary.

In other business, Barbara Kernochan, chair of the Building Committee reported that our building/remodeling plan has passed “a huge milestone” with the Santa Monica Planning Commission having concluded that our application is finally “complete.” A hearing date on the plan will be set for late January or early February, and a landscape design is being requested.

The board voted to allocate the entire Earl Morgan bequest of nearly $500,000 to the building fund, bringing the amount in that fund, including pledges, to $1.5 million. The total cost of the building/remodeling project, including allowances for contingencies and basic furniture, is estimated to be $1.8 million. Warren Mathews, chair of the Finance Committee, said that if we could raise another $150,000 or so in pledges, we could close the final gap with an affordable mortgage.

Carol Agate, treasurer, said that pledge receipts to date are $10,000 behind budget; total receipts are $7,800 behind budget. Expenditures, on the other hand, are substantially better (less) than budgeted, and the forecasted year-end deficit is about $1,000 less than was forecasted last month.

Current membership is 475.

— Paula Bernstein

October, 2003

Warren Mathews reported a change in our pledge accounting procedures from an accrual to a cash basis. Under the new procedure, all pledge receipts are credited to income for the month in to the pertinent pledge year in the reports to the pledgers. This new system will allow better projections of our financial status vs. the budget, is less work than our previous system, and still provides reports to the pledgers that both (1) show the pledgers where they reporting purposes.

Warren also reported that we currently forecast pledge receipts at $16,000 less than the figure in the approved budget, but savings of $17,000 will be realized because the new director of religious education and the new administrative assistant are starting well after the July 1 beginning of the fiscal year. The net result is a projected year-end deficit of $8,000, rather than the $9,000 deficit in the approved budget.

Melinda Ewen, who has stepped down as coordinator of the Bienvenidos Council, was thanked by the board for her work. The board supported her recommendation that the by-laws and policies subcommittee consider the question of leadership in the program (non-management) areas of church operation.

The Rev. Judith Meyer is working with Bienvenidos and Carol Kerr, president, on membership enrollment and pledging issues. Judith explained that the time she spends enrolling new members is a valuable investment in their association with the congregation. The board approved a motion directing the Finance Committee to make recommendations concerning investment of the Earl Morgan bequest of approximately $500,000, and allocation of the money between church reserves and the building program. (See story, page 1, and the finance committee report on page 2.)

The board ratified the appointment of Marv Pulliam to the Finance Committee, approved job descriptions for the new administrative assistant, for the current administrator, and for the administrative and finance assistant; approved the personnel committee’s recommendation for a short-term disability policy; and approved Judith’s recommendation that the entire Sunday collection on September 21 be donated to the UU Service Committee’s Iraq Relief Fund for food and medicine for women and children affected by the U.S. invasion and occupation.

Charles Haskell said that the Faith in Action Council has established a telephone tree to communicate with church members who do not have email. The telephone tree can be activated by contacting Christine Haskell.

Current membership is 471.

— Paula Bernstein

September, 2003

Summer Retreat Focuses on Restructuring the Board

Instead of a scheduled August meeting, the church board had a retreat on Saturday, August 9. The facilitator, Patty Oertel, is not a UU but has a great deal of consulting experience to boards of non-profit organizations, including faith-based organizations. All but one board member attended.

The session started with the participants identifying perceived strengths and weaknesses of the church. Then, in an effort to return to the practice of having board members serve as liaisons to committees within the church, much of the session was devoted to examining how committees might be structured into portfolios of responsibility. The benefit of reinvigorating the portfolio concept is to keep the board informed of noteworthy happenings and to give committees and their chairs a more direct voice on the board.

The meeting concluded with a discussion of how the perceived weaknesses in the church, such as our current inability to fully fund our operating budget, could be turned into achievable and quantifiable goals for the year.

There was a board meeting in August, after all. On August 10 an emergency meeting was held before church to ratify the search committee’s selection of a director of religious education.

-- Carol Agate and Carol Kerr

August, 2003

The board met on July 8 in what may be the shortest meeting on record. Christian Collingwood was appointed to the Personnel Committee and Ofelia Lachtman to the Finance Committee. The membership report showed our total is now 464 members.

The treasurer, Carol Agate, reported that the year-end figures wound up very close to the forecast Carol Kerr made at the annual congregational meeting in May. Warren Mathews explained that there is a problem in calculating our pledge income because the fiscal year and the pledge year differ, and some people pay their entire pledge at the start of the fiscal year and some pay at the end of the year. His software program used to account for those differences, but our new program does not have that capability. The Finance Committee will discuss this issue at its next meeting.

The Stewardship Committee reported that its meetings were well attended, and participants provided some valuable insights. The committee will prepare a report of the feedback received at the meetings.

A Girl Scout troop leader, who is a member of our congregation, asked that our facilities be made available at no charge for a teenage troop. The board endorsed the request and accepted the scout troop as an official church activity.

The Personnel Committee proposed a policy providing for overtime for hourly employees, even though we are not legally obligated to pay it. The committee also proposed a modification of our non-discrimination policy so that an employee’s religion may be considered when the person’s religion is a bona fide occupational qualification for the job. As the policy stood previously, we could not have considered the religion of a director of religious education. The board approved both proposals.

There will be a board retreat in August, focusing on setting up a system of liaisons. There will not be a board meeting unless an urgent issue has to be decided before September.

-- Carol Agate

July, 2003

New board members Charles Haskell and David Knudsen were welcomed.

Dean Voegtlen presented a proposal to honor Stuart Moore for his years of expert dedicated service to the church in maintaining and upgrading the church facilities. The board voted to adopt a resolution of appreciation and to present a plaque to Stu to be hung in the church in a location to be agreed by the minister and the Design and Decor Committee.

Barbara Kernochan reported for the building committee. A neighborhood meeting was held on Sunday to introduce our plan to neighbors who live within 500 feet of the church. (See adjacent article.) Our application for a city permit is close to being submitted. The application fee is $8,000. In 30 to 60 days we may expect to have a hearing date set for public comment, which will be about 90 days after the notification. The $5,000 cost for the paid attendant at the UCLA Hospital lot in 2003-04 has been shifted to capital campaign funds instead of the general fund. Charles Haskell questioned whether the person doing this job is receiving a “living wage” since the service agency probably takes about 50% of the fee. Carol Agate will check with our insurance agent about liability coverage to indemnify the owners against loss if we were to make an agreement to use another lot in the neighborhood instead of UCLA’s. The Executive Committee will consider solutions to the long-range parking problem. Negotiations are ongoing with Dreyfus Construction Company to “value engineer” the new building and renovation plans to obtain a reliable cost for the project. The plan is to get the cost as low as possible without compromising the size of the building. The Capital Campaign has raised $1.1 million. How to cover the reminder of the cost will be a congregational question. Options include conducting a second capital campaign or taking a mortgage. Barbara will report updates to the board in approximately 4 to 5 months.

Current membership is 460.

Treasurer Carol Agate reported a substantial increase in collection plate donations since initiation of the generous congregation plan in February. Higher contributions overall have netted additional money for our general funds, even after donating 15% to various charities. Collection of pledge receipts has increased significantly during the past month, owing primarily to resumption of delinquency notices. Collections for the year are estimated at about $12,000 less than budgeted. The end of the year financial statement is expected to show an overall deficit of $345. We have experienced savings in music and religious education, primarily because of the absence of personnel. Offsetting increased expenses are our PSWD fair share contribution and increased workers’ compensation insurance premiums.

In response to Administration Committee alternative proposals to change the building and grounds function, Warren Mathews suggested that the Building and Grounds Committee be deleted from the bylaws, since congregational direction is not needed on this management issue.

Pat Parkerton presented the newly written job description for a director of religious education, who will focus exclusively on children’s religious education and not be responsible for adult education. The RE Search committee will be chaired by Karen Patch with Janet Goodwin, Victor Paddock, Diane Fletcher-Hoppe, and Karen Raiford as members. The board will be required to ratify hiring of the new staff member.

Carol Kerr presented a recommendation from the Executive Committee that a standing subcommittee be established to review the church bylaws, and policies and procedures. The board approved the recommendation and ratified the selection of Charles Haskell as chair.

The board retreat will be held on August 9 from 9 a.m. to 1:30 p.m. The facilitator will be Kathy Van Tassle, with the topic being portfolio identification.

Carol Agate presented a draft of the document, “Getting Involved,” which culminates two years of committee work. Based on a concept by Liz Fuller, it divides our programs into three categories: activities and special interests, committees, and task-oriented volunteer opportunities. Suggestions were to include the document as part of the directory, to print copies in plain text without any design so they can be easily updated regularly, and to annotate the three major division titles in the document.

-- Melinda Ewen

June, 2003

The current membership is 462.

A discussion was held about the benefits of having the amounts of new members' pledges included on the monthly membership report to the board. Concerns were expressed about making financial information, which has been confidential, quasi public. Some on the stewardship committee favor a change in our culture concerning pledge information. Ron Crane will ask other UU churches how they deal with this issue, and the stewardship committee will consider making a formal recommendation.

Carol Kerr reported that pledge receipts are $20,000 behind where we expected them to be at this point in the fiscal year. Approximately 80 to 90 contributing units (households/individuals) are not current and several large pledge commitments are among them. The financial report at the annual meeting will reflect the board’s optimism, based on past experience, that the pledges will be honored.

The levels of approval of non-budgeted spending, without board approval, by the treasurer and finance committee were increased from $250 and $1,000 to $1,000 and $2,500 respectively.

Judith Meyer reported that the RE transition team has completed its work. A congregational survey showed much support for hiring a full-time DRE, though some do not see the need for this change. The board endorsed the transition team’s request to the congregation for budget authorization to hire a full-time DRE. The search committee will include four people involved in RE plus one person from the personnel committee.

Our high school group, Young Religious UUs, would like a bylaws amendment to create a slot for a youth member on our board of directors. There is not time for an amendment to be placed on the agenda for the May 18 annual meeting. However, meetings are open to all members of the congregation and youth are welcome to attend.

The ad hoc subcommittee on committees has drafted a document, “Getting Involved,” listing our programs divided into three segments: activities and special interests, committees, and task-oriented volunteer opportunities. The ad hoc committee appointed by the board drafted a policy for posting the newsletter on the web site.

Farewell and appreciation was expressed to Jim Cadwell for his six years of service on the board, and Jerry Gates was thanked for his two years of service as president.

-- Melinda Ewen